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<br />stated there may be other spots but noticed these two. She read in number one “via automated <br />email when possible” and asked that it specify that communication will be done via email to <br />reinforce the policy that email be used. <br /> <br />Administrative Services Director Lasher asked if automated email is not Councilmember <br />Musgrove’s preference but she would like a handcrafted individual email. <br /> <br />Councilmember Musgrove replied no, she thought that was fine but noticed in number five it <br />wasn’t stated and suggested that the method of communication would be email. <br /> <br />Administrative Services Director Lasher read number five “The City Clerk or designee will <br />administer the acceptance and oath of office.” <br /> <br />Councilmember Musgrove stated she may have the wrong number. She stated it is the second and <br />third sentences on the last page under the heading “Additional Steps.” <br /> <br />Administrative Services Director Lasher read “The City Clerk or designee will forward the <br />completed acceptance and oath of office to the Commission Chair and City Council” and asked if <br />she wanted “via email.” <br /> <br />Councilmember Musgrove replied it could read “via mail or email” as long as the method of <br />communication is stated. <br /> <br />Councilmember Howell thanked Administrative Services Director Lasher and the other <br />Councilmembers who worked on this policy because it is important to have in place. She <br />commented that it is beautifully written. She thought a take-away from both of the meetings when <br />this was discussed is that the Council consensus was for the Council to be hands off and let the <br />judge make the decision as to what applicants were best suited to the Charter. She thanked the <br />Council for wanting to remain neutral in the process. <br /> <br />Councilmember Musgrove referred to attachments for sample cover letters and she didn’t see that <br />included. <br /> <br />Administrative Services Director Lasher replied it was discussed that the City Clerk or designee <br />will prepare a cover letter to the judge pointing out the recommendation and designed <br />qualifications. She stated she did not pre-draft that cover letter or include it with this. She stated <br />she could bring it forward at the next Council meeting if it needs approval. <br /> <br />Councilmember Heineman commented he thought the guidance was fine under the heading <br />“Recommended and Desired Qualification” and if that is captured he was okay with <br />Administrative Services Director Lasher doing that. He agreed with Councilmember Howell to <br />put the decision back on the judge because Council is a bilateral relationship with the Charter <br />Commission. He stated they included recommended and desired qualifications not to instruct the <br />judge but to give an idea of what Council is looking for, something the judge asked for. <br /> <br />City Council /June 14, 2022 <br />Page 13 of 17 <br /> <br />