Agenda - Public Works Committee - 07/19/2022

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Motion carried. Voting Yes: Chairperson Riley, Councilmembers Woestehoff and Musgrove. Voting No: None. 5.04: Consider Recommendation to City Council to Temporarily Increase Funding for Pavement Management Program City Engineer Westby reviewed the staff report and recommendation to temporarily increase annual PMP funding to mitigate immediate street reconstruction bubble needs and minimize annual maintenance costs in as few years as practical. It is important to consider that the longer the bubble continues, the greater the impacts related to street maintenance including equipment and material cost, professional services, and potentially staffing. On the flip side, the higher the annual PMP funding, the greater the impacts related to engineering costs including engineering staff and potential professional services. These costs must therefore be considered as well. Chairperson Riley asked if the reclaim light is done, would that preclude a mill and overlay in the future. City Engineer Westby confirmed that generally that would be true as there would not be enough pavement for that option. He commented that an overlay could be done to lengthen the lifespan, but a mill and overlay would not be an option. Civil Engineer II Feriancek explained the differences in the proposed costs of the last case between full -depth reclaim and reclaim light. City Engineer Westby replied that staff will provide better cost estimates at the next meeting. Councilmember Woestehoff stated that he likes getting 25 percent more roads done. He stated that as much as he does not love the reclaim light option, it does help to spread the improvements out better over time. Chairperson Riley confirmed the consensus of the Committee that the available ARPA funds mentioned should be spent on road projects. Councilmember Woestehoff asked if the police body cams were still funded using ARPA dollars. Finance Director Lund replied was excluded from the numbers and noted the estimate of the police cameras was about $268,000 in total for the entire system. Councilmember Musgrove asked if the ARPA funds have to be used within a certain period of time. Finance Director Lund stated that the first half of funds were received in 2021 and the next half will be received in 2022. She stated that contracts have to be in place by December 2023 and the funds have to be spent one year after that date. Public Works Committee / June 21, 2022 Page 8 of 13