Agenda - Public Works Committee - 07/19/2022

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Public Works Committee 5.2. Meeting Date: 07/19/2022 By: Bruce Westby, Engineering/Public Works Title: Consider Recommendation to City Council to Temporarily Increase Funding for Pavement Management Program and Street Maintenance Budget Purpose/Background: Purpose: The purpose of this case is to consider making a recommendation to City Council to temporarily increase Pavement Management Program funding and the street maintenance budget to address unmet needs due to the street reconstruction "bubble". Background: Temporarily Increase Pavement Management Program Funding Attached is AgendaQuick case #13332 with all attachments from the June 21st Public Works Committee meeting, which includes all relevant background information for the Pavement Management Program (PMP), the street reconstruction "bubble" facing the City due to 40-percent of City streets being constructed between 1975 and 1985 and now hitting the end of their useful lives, and a high-level overview of the funding needs associated with this street reconstruction bubble. Also attached are unapproved minutes from this meeting. Updated Costs for 2022-2031 Capital Improvement Program PMP Projects Staff updated estimated costs for street reconstruction projects included within the 2022-2031 CIP. All estimated project costs were increased by 25-percent to account for project cost increases observed between 2021 and 2022. Staff anticipates oil and bituminous prices will remain level through 2022 and into the 2023 bidding season. After that, oil and bituminous prices will likely slowly recede, though concrete and utility costs may not recede as quickly over time. Estimated costs for street reconstruction projects in the 2022-2031 CIP total $16,079,940. Estimated costs for overlay projects in the 2022-2031 CIP total $5,775,750. Updated Costs for Unmet PMP Project Needs (Not in CIP) Staff estimated costs for street reconstruction projects needed to meet the unmet needs of the 2022-2031 CIP due to the street reconstruction bubble, which includes all streets with PASER values of 4 or less not in the 2022-2031 CIP. These estimated project costs include the same 25-percent increase to account for project cost increases observed between 2021 and 2022 as the CIP projects have. Estimated costs for street reconstruction projects needed to meet the unmet needs of the 2022-2031 CIP due to the street reconstruction bubble total 12,739,625. NOTE: Staff did not explore unmet pavement overlay needs. If the Committee would like Staff to explore this as well, please provide direction as such. Updated Costs for "Light" versus Standard Street Reconstruction Projects As previously discussed, the Committee may wish to recommend that the City Council consider temporarily completing more PMP projects as "light" street reconstruction projects versus standard street reconstruction projects. Such "light" street reconstruction projects would involve reconstructing streets by reclaiming the existing