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CC Work Session 2. 1. <br />Meeting Date: 09/13/2022 <br />Information <br />Title: <br />Discuss 2022 Game Fair Invoice <br />Purpose/Background: <br />Armstrong Kennels hosts an annual event known as Game Fair. This event has become a staple event for the <br />business, and the event generates a large amount of vehicle and pedestrian traffic over two separate weekends in <br />August. Due to this, the City has provided assistance for the event. <br />Public Works staff hauls picnic tables and extra trash receptacles to Central Park for the use and benefit to the Lions <br />Club. Central Park is an alternate parking location for Game Fair visitors and the Lions staff the area during the <br />event. Public Works also provides signage for traffic control and street sweeping around the event location. <br />Ramsey Police provides Officer coverage at two Officers per day for nine hours each and six total days. If Ramsey <br />Police did not provide coverage, Game Fair would be expected to hire a private company to provide the same <br />coverage. <br />In total for 2022, the Police Department provided a total 108 labor hours and Public Works/Parks Department <br />provided 46 labor hours and eight hours for both a street sweeper and tandem dump truck. The City invoiced Game <br />Fair for only the Police Department coverage for a total of $11,016 and received payment from Game Fair for <br />$5,508. <br />The reduced payment on behalf of Game Fair followed past practice where the City would waive half of the invoice <br />in exchange for a City Booth at the event. Historically the City would staff a booth at the event with a main <br />objective of promoting the development of the COR. The last couple of years the City did not have a booth, and <br />when the offer was presented for a booth this year we did not have the staff availability to have representatives at <br />the booth the entire time (Friday -Sunday for two weekends). <br />Because the past practice of fee waiver was initiated under different representatives on City Council and <br />Administration. Current Administration is seeking guidance whether this practice is supported to continue. <br />Timeframe: <br />Funding Source: <br />Responsible Party(ies): <br />Brian Hagen, City Administrator <br />Outcome: <br />Provide direction to current Administration on the practice of the fee waiver for Game Fair events. <br />No file(s) attached. <br />Attachments <br />Form Review <br />Inbox <br />Reviewed By Date <br />