Agenda - Planning Commission - 11/03/2005

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Councilmember Strommen: aye ,, Motion carded. Case #7: Consider Proposal for Exterior of Ramsey Municipal Parking Facility Assistant Public Works Director Olson explained Improvement Project #02-34 consists of the construction of a 180,000 square foot facility that will provide 590 parking stalls in a four story parking ramp. The Feasibility Study for this project was presented to the City Council and a public hearing was held at the February 22, 2005 City Council meeting. The final site plan was approved on May 10, 2005. Authorization to advertise for bids was ordered on May 24, 2005, and the contract was a~varded to Adolfson & Peterson Construction on July 12, 2005. One of the three bid alternates that were included in the bids received was to install a cultured stone, which is fabricated to look like real stone. There was significant disparity on this add alternate between the bidders ranging from $0 - $140,000 with Adolfson Peterson providing the $ I40,000 amount. During the discussion of these bid alternates at the July 12, 2005 City Council meeting, it was decided to reject all three bid alternates and staff was directed to ask the contractor for a proposal to add real stone to the exterior of the parking facility. ~ Assistant Public Works Director Olson stated on September 29, 2005, the Facility Committee met and discussed the proposal that was submitted from Adolfson & Peterson Construction for $114,000 to add real Kasota Stone to the exterior columns under the awnings. There was significant discussion regarding the financial impact to add approximately 2,200 square feet of stone. There were many issues discussed; one was whether the funds are available to pay for this change order of $214,000. The recommendation was not to have the funds taken out of the construction contingency fund which is only at a level of $145,000. There was some concern whether there was enough stone for the amount of money that would be paid. However, there was also discussion supporting the Kasota Stone, such as if the City should raise the bar for developments at Town Center. The Committee was not able to make a recommendation at this time due to the financial concerns outlined in the letter from LSA Design, which is included in the Council's packet. Er/k Jansson of LSA Design provided a presentation with information and examples of real Kasota stone. The Council discussed the durability and ability to repair the real Kasota Stone versus the Precast Formliner. Assistant Public Works Director Olson advised the Kasota Stone would require more maintenance than the Precast Formliner. Councilmember Elvig questioned where the funds would be obtained for the Kasota Stone. Jim Lasher of LSA Design replied there is not $114,000 in the current budget to allow for the addition of the Kasota Stone. There is a small contingency fund to build this project, which is only about 25 percent complete. Secondly, the feasibility study was completed before January when gas prices increased. Based on this, there is not a recommendation to proceed with the Kasota Stone. P36 City Council / October 11, 2005 Page 10 of 17