Agenda - Charter Commission - 10/26/2022

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6. COMMISSION / STAFF INPUT 6.1 Other No comments. 7. ADJOURNMENT Motion by Commissioner Deemer, seconded by Commissioner Bendsten, to adjourn the meeting. Motion carried. Further discussion: Commissioner Anderson noted that the Commission typically has a letter summarizing the activity of the year. Administrative Services Director Lasher noted that this is the one meeting for 2021, so staff can now draft the letter which will be presented to the Commission at its next meeting. She confirmed that there is not a deadline for the submission of the letter, and it can continue into the next year. Chair Field stated that in the August 2020 minutes it was noted that the Commission approved the 2019 letter. He stated that it would appear the Commission is delinquent in presenting a 2020 letter. Commissioner Anderson asked if there would be interest in having a youth member. City Attorney Knaak stated that a member would need to be of voting age. Administrative Services Director Lasher confirmed that she missed the letter for 2020. She stated that she can contact the Judge and ask for input on how that could be remedied. Chair Field stated that if another meeting is necessary to adopt the letter, perhaps that be done virtually. Commissioner Fuhreck stated that if the Judge is lenient perhaps the letter could be approved for 2020 along with the 2021 letter in January along with review of potential language for Section 4.4. City Administrator Ulrich noted that the City is no longer operating under emergency order and therefore a virtual meeting is not an option. City Administrator Ulrich asked if the Commission could direct staff draft and submit a letter for 2020 based on the minutes of the August 27, 2020 meeting. Administrative Service Director Lasher suggested having a motion contingent upon what is allowed under State law. Chair Field stated that he would support that and direct staff to submit the letter to the Commission members electronically to review. He noted that if the language is objected to, a meeting could be held. Administrative Services Director Lasher stated that she will prepare the 2020 letter and could also prepare the 2021 letter in the same manner. Voting Yes: Chairperson Fields, Commissioners Anderson, Bendtsen, Deemer, Fuhreck, Leistico, and Moore. Voting No: None. The regular meeting of the Charter Commission adjourned at 7:23 p.m. Respectfully submitted, Colleen Lasher Administrative Services Director Frederick Knaak City Attorney Charter Commission/ November 17, 2021 Page 6 of 7