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?v[ileage will be reimbursed at the [RS rate. If two or more council members <br /> travel together by car, only the dr'i'ver will receive reimbursement. The city will <br /> reimburse for the cost of renting an automobile if necessary to conduct city <br /> business. <br />7. Lodging costs are limited to $.. . per night and meal costs are limited to $ ... <br /> per day. (If the city sets such limits, it may want to keep in mind the di. fferences in <br /> these costs throughout the country - especially coastal cities. Alternative <br /> language could be "Lodging and meal costs are limited to those which are <br /> reasonable and necessa;~v. ") <br />8. Receipts are required for lodging, airfare, and meals and should accompany an <br /> e,'cpense report form. [t is not necessa® to have receipts for cabs and tips. The <br /> expense reportdbrm shall be submitted to the City Clerk (or Finance Department) <br /> for payment. <br />9. The city will not reimburse for alcoholic beverages, personal telephone calls, <br /> costs associated with the attendance of a family member, rental of luxury vehicles, <br /> meal expenses included in the cost of registration, or recreational expenses such <br /> as golf or tennis. <br /> <br />OTHER PROVISIONS THE CITY MAY ~"ANT TO CONSIDER: <br /> <br /> Limitations on the number of council members who can attend the same event; <br />· Limitations on paying for council members who have announced their intention to <br /> re,~ign, not to seek redection, or who have been defeated in an election (ho~vever, <br /> there may be some benefit to the city in having newly elected officials who have not <br /> yet taken office attend training beforehand); <br />· Requirements for council members to give oral or written reports on the results of the <br /> trip at the ne:ct Council meeting; <br /> Requirements for the council members to turn over materials received to the city; <br />· The ability for the city'to make e,r, ceptions to thepolicy; <br />· The requirement.for allfrequentflyer miles to accrue to the city; <br />· Requirements to use the most cost-efficient mode of travel available taking into <br /> consideration reasonable time constraints; or <br />· The requirement to use a city car when available; <br /> <br />Note: The State Auditor's Office has taken the position in at least one city that there was <br />no direct authority to expend public funds for the Sister City Program. <br /> <br /> <br />