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0 1. CASE 9 ' 01W <br />CONSIDER APPROVAL OF ACQUISITION OF EASEMENTS FOR THE NW <br />TRUNK SANITARY SEWER EXTENSION <br />By: Brian Olson, Assistant Director of Public Works/Principal City Engineer <br />Background: <br />The City Council authorized Bolton & Menk, Inc to begin design of the infrastructure for <br />extension of sewer and water to petitioning properties on May 11, 2004. The costs were <br />to be paid from the respective enterprise funds and be reimbursed from the bond proceeds <br />wlien and if the projects were approved. <br />The City Council directed staff to implement a public participation program on December <br />6, 2004. The program included property owners in the area identified as the NW Sewer <br />Extension. <br />The City held an informational meeting on February 7, 2005 with residents that could be <br />impacted by sewer and water extension. There were five (5) alignments under <br />consideration and all residents adjacent to the proposed alignments were invited to <br />participate in the meeting. <br />The City Council concurred with the Staff recommendation that Option 3 be selected as <br />the alignment for this sewer extension at a work session March 15, 2005. The <br />recommendation was based on review of the advantages and disadvantages of each <br />alignment and consideration of public comments received. <br />The City Council selected the alignment on April 12, 2005. Staff was directed to notify <br />residents adjacent to Alignment No. 3 on June 9, 2005. The purpose of this notification <br />was to begin the process of acquiring the easements necessary for construction of the <br />sewer and water lines. The majority of the properties need to be acquired before issuing <br />the bids for the project. <br />The City Council authorized staff to retain Tinklenberg Group and Prosource <br />Technologies on August 23, 2005. These Firms will contact each property owner <br />indi vidually, negotiate the necessary easement and prepare the necessary documents to <br />transfer the easements to the city. <br />On May 10, 2005, the City Council approved the completed negotiations for 10 parcels <br />along the project. <br />Ohservations: <br />Th.cre are 54 properties along the selected alignment. Contacts along the route have been <br />going well with 7 more properties signed either through direct negotiations (3) or slightly <br />modifying the project to avoid acquisitions (4) altogether. A memo from the Tinklenberg <br />Croup and the list of property owners contacted and the proposed amounts are attached.as <br />—303— <br />