Agenda - Council Work Session - 11/22/2022

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These rates will be based on a resident versus non-resident basis and dependent upon the capacity of the room. In an effort to encourage community engagement, rates reflect prioritization of local businesses, organizations and residents. Rates will be reviewed and adjusted periodically by Council resolution. 2) Additional Fees: a) After-hour/weekend hourly rate: (For Municipal Center rooms only) Regular hours are Monday -Thursday: 7:oo a.m. - 9:0o p.m. and Friday: 7:oo a.m. 4:3o p.m. If a group's reservation extends past regular hours, they will be charged the after -hour rate accordingly. b) Coffee Service: Coffee service is available in the Alexander Ramsey Room and Lake Itasca Room. The fee for use is set annually by City Council resolution. Coffee must be purchased from the City for use in the coffee service. Outside percolators, coffee pots, or similar equipment may not be brought in for use in the meeting rooms. No storage of equipment is allowed in the meeting rooms or kitchens by outside groups. c) Picnic Table Moving: A notice of seven (7) days in advance of the event is required for this service and is subject to adopted fees. 3) Deposit Fees: a) Facility Use Deposit and Key Pickup: (For park facilities only) Keys or access cards may be issued for access to the facilities with a key/card deposit. This deposit will be reviewed and adjusted periodically by Council resolution. Transfer of the key/card to another individual or group is not allowed. Keys cannot be duplicated. Violation of this policy will result in forfeiture of your deposit and revocation of your reservation privilege. All groups (including non- profit group/youth groups) are charged for this deposit. Keys can be picked up at the Public Works Facility, 14199 Jaspar Street NW between the hours of 8:3o am- 3:3o pm, 1-2 business days prior to your event. b) Damage Deposit: A refundable damage deposit will be charged to all groups using the facilities. Damage deposits, are due at the time of reservation. Full payment for the reservation fee is due two (2) weeks prior to the event. If reservations are made less than two weeks in advance of the event, full payment is due at the time of the reservation. If payment is not received at the time the reservations is made or two weeks prior to the event, whichever is later, the reservation will be cancelled and any damage deposits will be refunded. Damage Deposit Policy: If an organization has recurring meetings and meets 4 or more times per year in the same or similar room, one damage deposit can be placed and held for all meetings. Deposits may be held for up to five years, after which time a new deposit is required and the prior deposit will be returned. If any organization meets 3 times per year or less, deposits will not be held. It is the responsibility of the group utilizing the facility to set up tables and chairs as desired, clean up the area used, lock all doors, turn off all lights before leaving the facility and set the thermostat to 6o° in winter months and 74° in summer 6 CITY OF RAMSEY FACILITY USE & RENTAL POLICY