Agenda - Council Work Session - 11/22/2022

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F. PRIORITY OF USE: The need to conduct City business takes precedence over any reservation. Reservations will be rescheduled, if possible, or refunded if City business replaces the said reservation. All remaining reservations will be accepted on a first come first serve basis upon receiving a completed application and payment. G. APPLICATION: Park Facility reservations must be submitted on-line at www.cityoframsey.com/ReserveOnline within three (3) days prior to proposed date of rental and can be scheduled 15 weeks in advance from the current calendar date. Municipal Center Facility Use Permit applications can be found on the City's website at www.cityoframsey.com and must be filled out and submitted a minimum of fourteen (14) days prior to the proposed date of rental. Municipal Center meetings that occur Monday through Friday within the City's normal business hours of 8:oo am to 4:30 pm require a minimum of seven (7) days lead time prior to the proposed date of rental; meetings that occur outside of normal business hours require a -minimum of fourteen (14) days prior to the proposed date of rental. Please allow up to 3 business days for approval of park facility reservation requests. In the event your date is not available, an alternate date or location will be offered. This also applies to any discrepancy in a reservation. Governmental functions normally are scheduled at a minimum of three (3) days in advance. However, this requirement may be waived if the need is significant or an emergency exists. Governmental functions may supersede any other use with or without reservations if i) three (3) days' notice is given; or 2) there is no other practical alternative. An attempt should be made, as practicable, to find other alternatives and give three (3) days' notice whenever possible. The permit to utilize a room within the Municipal Center and park facilities is valid only for the date, time and person specified in an approved application. Groups may not occupy a room longer than their reserved time frame. H. FEES AND DEPOSITS: i) Rental Fees: In order to meet the coordination, facilitation and maintenance costs which result from continued use of these facilities, the below fee schedule has been developed (effective January i, 2022) Maintenance fees on annual lease agreements must be paid at the beginning of the lease calendar; any unused reservations may be substituted for a rescheduled night and will not be refunded. The City Administrator reserves the right to waive rental fees for distinct situations at his/her discretion. 4 CITY OF RAMSEY FACILITY USE & RENTAL POLICY