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CC Regular Session <br />Meeting Date: 12/13/2022 <br />Submitted For: Brad Bluml, Police By: Brad Bluml, Police <br />Information <br />Title <br />Approve extending criminal prosecution services with Eckberg Lammers <br />5.9. <br />Purpose/Background: <br />In 2017, the Police Department went out for Requests For Proposals (RFP) for prosecution legal services. The <br />firm Eckberg Lammers was selected and began working for the City of Ramsey in 2018. The first contract <br />outlined the legal service retainer fees for the first four years. The police department's expectations have been met <br />and exceeded by the prosecution services offered by Eckberg Lammers. The original contract with Eckberg <br />Lammers was for four years, and under section 2.7 that contract outlined legal services for the first four years and <br />into 2022 and beyond, and that the City reserves the right to extend this Agreement and to compensate the <br />Criminal Prosecution Attorney as determined and negotiated by the City. Eckberg Lammers proposal is to raise <br />the retainer amount by 3% ($2,185.00). They have not raised their retainer fee since 2020. <br />Section 4.5 of the Purchasing Policy states the City Council may, at its discretion, formally extend a current <br />standard services contract upon the recommendation of city staff. The Police Department Chief, Captains, and <br />other Police Department staff do request and recommend extending this contract. Due to staff being pleased with <br />the current services provided, staff does not believe it is necessary to run an RFP at this time. <br />Observations/Alternatives: <br />Alternative: Hold an RFP process for prosecution legal services. <br />Funding Source: <br />The history of annual retainer fees are as follows: <br />2018 was $68,000 <br />2019 was $70,380 <br />2020 was $72,843 <br />2021 was $72,843 <br />2022 was $72,843 <br />The 2023 proposed retainer is $75,028, the funding for this is included in the 2023 General Fund Budget. <br />Recommendation: <br />Staff recommends extending the legal prosecution services contract with Eckberg Lammers for an additional five <br />(5) years; January 1, 2023 to December 31, 2027. The previous contracts, as well as the proposed contract are <br />attached. <br />Action: <br />Motion to approve entering into a contract with the law firm of Eckberg Lammers to provide criminal prosecution <br />legal services and related services for a term effective January 1, 2023 through December 31, 2027; subject to <br />attorney review. <br />Attachments <br />