Agenda - Council - 12/13/2022 - Laserfiche WebLink

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CC Regular Session Meeting Date: 12/13/2022 By: Colleen Lasher, Administrative Services Information Title Authorization to Approve Position Reclassifications 5. 14. Purpose/Background: The purpose of this case is for the City Council to consider reclassifying two city positions; a Police Records Technician and an Engineering Technician II. Both reclassifications were included as part of the budgeting discussions and are accounted for in the 2023 budget. The reclassifications listed below reflect the City's desire to accurately compensate employees for the work performed and serves to retain high -performing employees. The following positions have changed to include additional, more complex duties. Therefore, staff recommends the following reclassifications, effective January 1, 2023: 1) Reclassify a current Police Records Technican to Police Records Technician/Data Analyst; and 2) Reclassify the current Engineering Technician II to Engineering Technician III Police Records Technician/Data Analyst Specialist: The employee in this position has obtained additional training in data analysis and statistics. The Police Records Technician/Data Analyst Specialist performs complex technical and statistical support, provides data to administrative personnel, handles internal and external data requests, as well as produces information that can assist with the reduction of crime in our community. This position is responsible for tracking all crime statistics, such as the number of calls for service, arrests, citations and shifts worked; as well as statistical multi -year trends to assist police administration in achieving their goal of providing high quality, pro -active policing. Engineering Technician III: From Spring through Fall, the Engineering Technician II position inspects construction in the field. In the Winter, this position reviews private development plans and building permits and assists with the preparation of plans and specifications for City improvement projects. The current Engineering Technician II holds a bachelor of Civil Engineering degree and has accumulated the required work experience to take the Minnesota Professional Engineer's (PE) examination. Upon successfully passing the Minnesota PE exam, this employee will be eligible to be reclassified to Civil Engineer 11. Until then, this employee is proposed to be reclassified to Engineering Technician III to begin working in the office full-time to assist with the design and preparation of plans and specifications for City improvement projects, which includes pavement management program (PMP) projects, and to assist with the preparation of feasibility studies, requests for proposals, cost estimates, and other engineering related documents required to bid and construct City improvement projects. The pros and cons of the above actions are tied to the Strategic Plan. The key reason to reclassify these positions is to more accurately recognize the job functions that these employees are currently performing and to proactively work to retain the City's talent --reducing the risk of turnover costs and loss of institutional knowledge. The Police Records Technician does not require back filling. However, the Engineering Technician II position is included in the 2023 budget and will need to be filled. Funding Source: