Agenda - Council Work Session - 01/10/2023

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CC Work Session Meeting Date: 01 / 10/2023 Information Title: Discuss Council Organization Purpose/Background: 2.2. Purpose: The purpose of this report is to determine the committees, boards, authorities or other groups to which Councilmembers will be appointed. Also to be determined are the appointments for the official newspaper, approval of the annual contract with TimeSavers Off -Site Secretarial Service (TOSS), and appointment of legal services. Background: Each year, Councilmembers are appointed to serve on different committees, boards, authorities or other groups. Attached is a list of the committees as well as a description of what they are and when they meet. Staff will make note of the final selections to be adopted by Council at their meeting later this evening. The Chair and Vice -Chair positions for each committee will be appointed at that committee level. It should be noted that each board and commission have a staff liaison appointed, as well as Councilmember(s). As a reminder, the City's Code states the following with regard to Ex-officio members. The City Council may appoint, by majority vote, a Councilmember or City staff person as ex-officio members of any board or commission privileged to speak on any matter without a vote, and the ex-officio members shall provide a liaison between the board or commission and City Council. The City Council members appointed to the EDA are voting members. Attached is the resolution that is on the Agenda this evening for formal adoption. Please note: The highlighted 2022 and 2022-2023 appointments are open for discussion. Those appointments discussed will be incorporated into the resolution before tonight's meeting. The organizational resolution includes declaring the City's official newspaper. At the time of this writing, the City has received one proposal - Adams Publishing Group - the Anoka County UnionHerald. Such proposal is attached to this case. The Anoka County UnionHerald has historically served as the City's official newspaper and currently provides the most regular coverage of City. The proposal from Adams Publishing Group states the rates for 2023 will remain unchanged. Also included for Council review and approval is the Addendum to the Recording Secretary Service Agreement between the City of Ramsey and TiineSaver Off Site Secretarial (TOSS) that extends the expiration date to December 31, 2023 (attached). The addendum shows a less than 3.5 percent increase in the rates. Approval of the contract with TOSS is part of the resolution. Appointing legal services is another part of the Organization Resolution. The most recent agreement with the City's Attorney, Frederic Knaak of Holstad & Knaak, PLC is effective November 1, 2021 through December 2023. The monthly fee is $4,050.00. Any time over the 10 hours included in the monthly fee is billed at a single rate of $150.00 per hour. The firm of Eckberg Lammers was contracted with in January 2018, for prosecution services. The Police Department received approval to extend the agreement. The new agreement with Eckberg Lammers is effective January 1, 2023 through December 31, 2027. Timeframe: