Agenda - Council Work Session - 01/24/2023

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i A representative of a youth organization, community school., or church wherein at Least fifty (,o) percent of the participants are Ramsey residents or which have provided significant benefit and service to and for the City. b.) Non --Resident: Any person, civic group, organization, business, industry, church or school not residing or having physical facilities located within the City limits of Ramsey. The physical sale or transaction of goods or services is not allowed within the Municipal. Center for any user. F. PRIORITY OF USE: The need to conduct City business takes precedence over any reservation. Reservations will be rescheduled, if possible, or refunded if City business replaces the said reservation. All remaining reservations will be accepted on a first come first serve basis upon receiving a completed application and payment. G. APPLICATION: Municipal Center Facility Use Permit applications can be found on the City's website at NNrmv.ci oframse .corn and must be filled out and submitted a minimum of fourteen (14) days prior to the proposed date of rental. Municipal Center meetings that occur Monday through Friday within the City's normal business hours of 8:oo am to 4.30 pm require a minimum of seven (7) days lead time prior to the proposed date of rental; meetings that occur outside of normal business hours require a minimum of fourteen (14) days prior to the proposed date of rental. In the event your date is not available, an alternate date or location will be offered. This also applies to any discrepancy in a reservation. Governmental functions normally are scheduled at a minimum of three (3) days in advance. However, this requirement may be waived if the need is significant or an emergency exists. Governmental functions may supersede any other use with or without reservations if 1) three (3) days' notice is given; or 2) there is no other practical alternative. An attempt should be made, as practicable, to find other alternatives and give three (3) days' notice whenever possible. The permit to utilize a room within the Municipal Center is valid only for the date, time and person specified in an approved application. Groups may not occupy a room longer than their reserved time frame. H. FEES AND DEPOSITS: 1) Rental Fees: In order to meet the coordination, facilitation and maintenance costs which result from continued use of these facilities, the below fee schedule has been developed. Maintenance fees on annual lease agreements must be paid at the beginning of the lease calendar; any unused reservations may be substituted for a rescheduled night and will not be refunded. The City Administrator reserves the right to waive rental fees for distinct situations at his/her discretion. CITY OFRAMSEY CITE' HALI. CONFERENCE ROOM REATTAL POI,IC')F-4C7 P` WW nr, NT 4 r O r G)