Agenda - Council Work Session - 01/24/2023

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J. SEVERE WEATHER/EMERGENCY PROCEDURE: Ramsey Municipal Center: In the event of an emergency and/or severe weather, building maintenance staff has the authority to suspend all activity within the facility and evacuate all individuals to the nearest emergency shelter. The Police Department Locker Rooms shall serve as the Emergency Shelter for the Municipal Center. K. CLEAN-UP AFTER USE: General clean-up of the facility is the responsibility of the applicant. If any item such as confetti or similar 'is thrown in a conference room; your group is responsible for cleaning up said material. All trash and recycling should be thrown away in the correct bins. Additionally, if a facility is not cleaned up, the cost the City incurs will be assessed to the applicant from their deposit. L. USE OF FURNITURE AND EQUIPMENT: 1) Furniture: Chairs and tables may not be moved about within the room in which they are located, with the exception of the tables in the Alexander Ramsey Room. Please do not lock the tables in place. City staff will not perform room set --up duties for outside users of the facility. All furniture should be used for its intended purpose. If some furniture is in use prior to and during the event, it may not be used at the event (e.g., a table holding a display or appliance may not be used for some other purpose.) 2) Audio Visual Equipment: Two (2) days' notice must be given prior to event for use of City owned audio and visual equipment. All equipment should be used for its intended purpose. M. FOOD AND BEVERAGE IN MEETING ROOMS: Food and beverages may only be seared and/or consumed in the Lake Itasca Room and the Alexander Ramsey Room. Food may not be consumed in the remaining Municipal Center conference rooms (Rum River Room, Mississippi River Room, or Trott Brook Room) or approval for food may be granted by the Building Maintenance Supervisor @763-433-9815 on a case by case basis. N. CHILDREN: Children need to be supervised at all times by an adult and never left alone outside of conference rooms. Children need to be inside facilities with applicant., in the Munit��r� IIr--Niioise from within conference rooms should not be heard out in the hallways. O. ARTS AND CRAFTS: No glue, hot glue guns, glitter, permanent markers are allowed in Municipal Center conference rooms. P. POSTERS: Posters may be hung around the Municipal Center the day of the event for directional purposes. This must be coordinated with the Building Maintenance Supervisor and blue painters tape must be used. Cl. ALCOHOLLSMOKING: All municipal facilities are alcohol and smoke free. -Consuming alcohol or sSmoldng is not permitted in any City facility, or on the Municipal Center Campus or Municipal Parking Facility. CITY OFRAMSEY CIT Y HALL C OATERE,NC'E ROOM RENTAL POLIOF-, ,rC T4' 9&r. & nr. IAA l r n.l r c)