Agenda - Council Work Session - 01/24/2023

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Councilmember Howell replied in the discussion this morning, as the Council changes and gets new members, there should be an introduction and communication with the Board and Commission members to get acquainted. It would also be a time to collect information. Mayor Kuzma replied that is a good point and he liked that process. Councilmember woestehoff asked on average how many incumbents there are every year Administrative Services Director Lasher replied three to six. Councilmember woestehoff replied that wouldn't take too much administrative or Council time Administrative Services Director Lasher replied correct. She asked for clarity, up to this point the process has been to contact the members to inquire if they want to serve again, they would say yes or no, and if so they would submit a letter of interest. Feedback would be submitted by the Chair. She asked if the Council was still in agreement with that or if they wanted Staff to set up a new l version of an application. Councilmember Woestehoff replied if Council is going to see the incumbent, having them submit a, letter seems like extra work. He thought it would be good to input et the Chair or vice Chair's in g p but any concerns or comments could be brought up' during the interview. Mayor Kuzma commented. that four or five years ago the EPB felt the commission didn't feel like they were being heard. A restructuring of what they do happened and having a meeting helped. He thought this would be a very good process. Councilmember Musgrove agreed with the points that were made. She thought there would be an opportunity for incumbents to ask the Council questions as well. She asked if that could be done on a work Session night versus on a night for new interviews. Mayor Kumza noted there wouldn't be that many of them and do them on interview nights. He thought doing a joint meeting with the commissions to talk about their work plans. He thought it would be avA:ward having multiple incumbents from different commissions and boards all at the same time. Councilmember Musgrove corrected she meant not altogether but one at a time to share and introduce themselves, have the same interview type opportunity, but have it during a work Session. She stated the Council knows the incumbents and they know the Councilmernbers but not on a deeper level which may be helpful when approaching them about agenda items and bigger Picture policy items. Councilmember Specht expressed concern with the amount of time during work Sessions which are typically busy and suggested something more informal on a different day. City Council work Session IA ril 12, 2022 _ p Page 3 of 18