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CC Regular Session 5.13. <br />Meeting Date: 02/14/2023 <br />By: Colleen Lasher, Administrative Services <br />Information <br />Title <br />Adopt Resolution #23-045 to Approve the Municipal Center Conference Room Rental Policy <br />Purpose/Background: <br />The purpose of this case is for the City Council to consider adopting the Municipal Center Conference Room <br />Rental Policy. <br />As discussed in the last work session, the new Municipal Center Conference Room Rental Policy includes the <br />following changes when compared to the previous Facility Use and Rental Policy: <br />Revised rates, including changing from a flat fee structure to charging hourly with a two-hour minimum rental and <br />half-hour increments thereafter <br />A streamlined rate structure as it relates to types of renters <br />Addition of student study groups <br />Addition of the Mississippi River Room <br />Addition of language related to Public Forums <br />Exclusion of Conference Rooms use for banquet purposes <br />New stand-alone City Hall Conference Room Rental Policy, excluding Parks Facility Rental <br />Implementation: New Fees will be effective April 1, 2023 for any 2023 reservations already scheduled and paid <br />for through March 31, 2023; and all other reservations will incur the newly updated rates, March 1, 2023. The <br />difference in fee effective dates is to recognize some renters have booked dates throughout the year. With the <br />adjusted dates, renters who have rebooked would have time to pay the difference or find another venue. <br />Furthermore, it would allow for any cancelation to be filled with a new renter at the updated rate. <br />Attachments: <br />A red -line marked -up copy is attached in order to demonstrate changes to content; however, much of the policy <br />language has been moved around within the new document to allow for better readability. An unmarked -up draft <br />is included for ease of reading. <br />Funding Source: <br />Not applicable <br />Recommendation: <br />Adopt Resolution #23-045 approving the Municipal Center Conference Room Rental Policy <br />Action: <br />Adopt resolution #23-045 to approve the Municipal Center Conference Room Rental Policy as per the attached <br />policy. <br />Attachments <br />