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RULES OF USE <br />ALCOHOL/SMOKING: All municipal facilities are alcohol and smoke -free. Consuming alcohol or <br />smoking is not permitted in the Municipal Center or Municipal Parking Facility. <br />ARTS AND CRAFTS: No glue, hot glue guns, glitter, permanent markers or such items, are allowed <br />in conference rooms. <br />AUDIO VISUAL EQUIPMENT: Please contact the IT Department at 763-433-9$27 at least two (2) <br />days in advance prior to your event for the use of City owned audio and visual equipment. All <br />equipment should be used for its intended purpose. <br />CANCELATION POLICY: There will be no refunds made due to inclement weather. However, full <br />refunds will be available for cancelations made at least five (5) working days (Monday -Friday) prior to <br />the scheduled event. No refunds will be issued if cancelation is made less than five (5) working days <br />prior to the event. <br />CHILDREN: Children need to be supervised at all times by an adult and never left alone outside of <br />conference rooms. Noise from within conference rooms should be kept low enough so as not to be heard <br />out in the hallways. <br />CLEAN-UP AFTER USE: General clean-up of conference rooms is the responsibility of the applicant. <br />If any item such as confetti or similar is thrown in a conference room, your group is responsible for <br />cleaning up said material. All trash and recycling should be deposited in the correct bins. Additionally, <br />if a conference room is not cleaned up, the cost the City incurs will be assessed to the applicant from <br />their deposit. <br />FIRF.ARMS: All firearms must be pre -approved with a permit before they are allowed on the <br />premises. For more information, please contact the Police Department at 763-427-6812. <br />FOOD AND BEVERAGE IN MEETING ROOMS: Food and beverages may only be served and/or <br />consumed in the Alexander Ramsey Room and the Lake Itasca Room. Food may not be consumed in <br />the remaining conference rooms (Rum River Room, Mississippi River Room, or Trott Brook Room) or <br />approval for food maybe granted by the Building Maintenance Supervisor at 763-433-9$15 on a case - <br />by -case basis. <br />LIABILITY FOR DAMAGE: All users of conference rooms are liable for any damage to public or <br />private property or injury to any person resulting from the use or presence within the building. If <br />damage is found, the group will forfeit the deposit and pay the cost of all damages and repairs needed. A <br />conviction of vandalism can result in a $1,000 fine and/or ninety (go) days in jail. <br />PETS AND ANIMALS: No pets or animals are allowed into the Municipal Center or conference <br />rooms. Animals will only be allowed if needed for health reasons. <br />POSTERS: Posters may be hung around the Municipal Center on the day of the event for directional <br />purposes. This must be coordinated with the Building Maintenance Supervisor and blue painters' tape <br />must be used. <br />FEES: Fees will be reviewed and adjusted periodically by Council resolution. <br />SEVERE WEATHER/EMERGENCY PROCEDURE: In the event of an emergency and/or severe <br />weather, building maintenance staff has the authority to suspend all activity and evacuate all <br />CITY OF RAMSEY MUNICIPAL CENTER CONFERENCE ROOM RENTAL POLICY <br />