Agenda - Council - 03/14/2023 - Laserfiche WebLink

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CC Regular Session 7.2. Meeting Date: 03/ 14/2023 By: Bruce Westby, Engineering/Public Works Information Title: Adopt Resolution #23-054 Approving Plans and Specifications and Authorizing Advertisements for Bids for Improvement Proj ect #23-12, HY-10 Ramsey Improvements Purpose/Background: Purpose: The purpose of this case is to adopt Resolution #23-054 approving plans and specifications and authorizing advertisements for bids for Improvement Project #23-12, HY-10 Ramsey Improvements. Background: These proposed HY-10 Improvements are needed to support existing uses and future development within the HY-10 Ramsey plat area. Attached are four agenda cases with attachments that outline all relevant background details associated with this case. The attached agenda cases are from the following meetings; • EDA meeting - May 13, 2021 • EDA meeting - December 9, 2021 • City Council regular meeting - December 14, 2021 • EDA meeting - February 9, 2023 Also attached is the final draft of the HY-10 Ramsey Improvements Feasibility Report, dated March 9, 2023. On February 21, 2023, the Public Works Committee reviewed the attached cases and Feasibility Report and discussed several items. The Committee members generally agreed with the design outlined in Option 2 and agreed by consensus that it would be best to construct the proposed improvements in 2023. Regarding paying for the improvements, the Committee discussed the potential use of special assessments to pay for a portion of the improvements. The Committee discussed how the City could justify the use of assessments for this project when no other pavement management projects have utilized special assessments in recent years. Discussions turned to whether assessments should be applied to only properties that would benefit from the extension of Ferret Street, including municipal utility extensions. After much discussion, staff agreed to develop potential preliminary assessment options for discussion with the City Council during their February 28th work session. On February 28, 2023, the City Council discussed the proposed improvements during work session. The City Council agreed by consensus with the Public Works Committee recommendation for design option 2. However, when Council was informed that the owner of the property at the north end of the HY-10 Ramsey plat recently indicated they were no longer open to allowing Ferret Street to be extended through their property to connect to Bunker Lake Boulevard, Council agreed by consensus that special assessments would not be supported as a funding source since a primary benefit of the proposed improvements was to provide a secondary access for properties within the HY-10 Ramsey plat area. Council then agreed by consensus that the proposed improvements should be constructed in 2023 to support existing uses and future development within the HY-10 Ramsey plat area. Bolton & Menk, Inc. has completed plans and specifications for the purpose of advertising bids for the proposed HY-10 Ramsey Improvements. Attached is a copy of the title sheet for Improvement Project #23 -12. Also attached is a copy of a construction services proposal from Bolton & Menk, Inc. to provide construction