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Parks and Assistant Public Works Director Riverblood explained that there would be an <br />approximate $10,000 savings in Staff time and the company, Lucent Blue, would provide 300 <br />hours of planning services as well as four staff for the day of the event. He stated that the other <br />savings are offsets from decisions made. <br /> <br />Councilmember Musgrove shared her support and asked about the event cost reductions. <br /> <br />Parks and Assistant Public Works Director Riverblood explained that the golf carts are not needed <br />anymore as there are UTVs and other vehicles owned by the City that can serve the same purpose. <br /> <br />Mayor Kuzma stated that the consultant may have additional ideas and asked about the plan in the <br />event that Lucent Blue wants to increase the budget for the event. <br /> <br />Parks and Assistant Public Works Director Riverblood shared that they are excited to hear from a <br />professional group on how to enhance the sponsorship incentives for the event. <br /> <br />Councilmember Specht asked if Recreation Specialist Martinez-Flynn would still be the head of <br />the event and Lucent Blue would help with planning and staff hours. He stated that Recreation <br />Specialist Martinez-Flynn does a great job. <br /> <br />Parks and Assistant Public Works Director Riverblood stated that Lucent Blue will be assigned to <br />tasks that are run by Recreation Specialist Martinez-Flynn and Lucent Blue will help by offering <br />expertise and planning time. <br /> <br />Acting Mayor Riley shared concern that this may head in the wrong direction. He sees that this <br />would take away from it being a community event. He stated he would rather see more volunteers <br />than hiring out. <br /> <br />Councilmember Musgrove gave her feedback on the logo designs. She asked if volunteers would <br />still be utilized rather than it being entirely staffed by an outside organization. <br /> <br />Parks and Assistant Public Works Director Riverblood agreed that volunteers are useful; however, <br />there is always a large effort to find and train volunteers. He added that Lucent Blue will be mindful <br />of volunteer opportunities and they may have better ideas on how to attract these volunteers. <br /> <br />Recreation Specialist Martinez-Flynn noted that there will still be volunteers that help the day of <br />the event. She stated that Lucent Blue will help with the preplanning where there are not volunteers <br />for this aspect. <br /> <br />Councilmember Specht stated that he could support this for the upcoming year to gain ideas and <br />knowledge that could be implemented for the future to bring the planning back in-house. He asked <br />if the reduced Staff hours is overtime or regular paid time. <br /> <br />Parks and Assistant Public Works Director Riverblood stated that much of the time is overtime <br />pay. <br /> <br />City Council Work Session / February 28, 2023 <br />Page 2 of 13 <br /> <br />