Minutes - Public Works Committee - 01/17/2006

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Chairperson EIvig indicated the association for Cobom's should be liable for their roads being up to standard. He would suggest the City's involvement would be to write a letter of recommendation to the association regarding the standard of the road. Public Works Director Kapler noted the difference in the public perception of someone driving in a Cobom's parking lot versus someone driving on a road out ofa townhome. In the situation of the townhome the individual would likely have the perception that the City should have some involvement. Chairperson Elvig stated the City's only responsibility would be to notify the responsible party. Councilmember Cook questioned the liability of the City if they were to bring in a sand track to sand a road where they are not supposed to be. Chairperson Elvig asked if the City ever hires itself out to sand roads. Public Works Director Kapler replied that is not desired. Assistant Public Works Director Olson indicated this discussion is an informational item for the Committee. Comfort Suites - Water Meter Public Works Director Kapler stated when Comfort Suites ~vas built a water meter was installed that was more for a high flow type of use. Staff found through discrepancies in billing that the meter Comfort Suites has does not measure single toilet flushes, etc. Comfort Suites is one of three locations with this type of meter. Staff has contacted Comfort Suites and informed them the City will pay for a different meter and the installation. Staff believes only 30% of the water use is being captured, based on comparing the usage with a similar motel in Elk River. The last time staff approached Comfort Suites regarding this they stated they have chosen not to change the meter out. Staff has asked that this be stated in writing. The City Attorney has been asked for a recommendation on what to do next. The City Attorney has indicated an absolute option is to turn the water off. Staff anticipates discussing the same situation with Ramsey Elementary School and Connexus Energy. Councilmember Olson inquired if it is possible for the City to install a meter ahead of the existing meter. Assistant Public Works Director Olson replied this would be possible, but it is not desired. The City needs to have the ability to determine that meter readings are accurate. Chairperson Elvig suggested in the future documents should state that at any point in time the City has the option to check meters and verify the accuracy. He suggested Comfort Suites be informed that there has been an error. The City will either install a meter ahead of the existing meter, monitor the reading and back charge them for the past five years, or a new meter can be Public Works Committee / January 17, 2006 Page 13 of 14