Agenda - Council - 04/11/2023 - Laserfiche WebLink

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Notification: Advertisements were published in the Anoka Union Herald and in Finance and Commerce on March 3 and March 10, 2023. Bids were also advertised on-line on Quest CDN. Staff does not mail letters to property owners for crack seal improvements since the work occurs quickly and has little to no impact on the traveling public or abutting properties. Engineering Staff maintains a project webpage, which will be updated as new information is available throughout the project. Funding Source: Bids were advertised in the Anoka Union Herald and in Finance and Commerce on March 3 and March 10, 2023. On April 3, 2023 a total of five (5) bids were received, opened, and tabulated, and the following bids were found to comply with the advertisement for bids. CONTRACTOR Northwest Asphalt & Maintenance FlowSeal Surface Maintenance Allied Blacktop Company Fahrner Asphalt Sealers, LLC Asphalt Surface Technologies Corp. Engineer's Estimate TOTAL BID $176,279.90 $1771623.60 $3351466.50 $3361810.20 $4061622.00 $2081311.00 The bid of Northwest Asphalt & Maintenance of Thief River Falls, Minnesota, in the amount of $176,279.90 for the total bid for construction of said improvements in accordance with the approved plans and specifications and advertisement for bids, is the lowest responsible bidder. Adding indirect costs in the amount of 5-percent brings total project costs to $185,093.90. Per the final plans and specifications, estimated construction costs were $208,311.00. After adding 5-percent for indirect costs for administrative, engineering, finance and legal costs, estimated project costs totaled $218,726.55. The low bid is 18-percent less than the engineer's estimate. The City annually budgets $200,000 for crack seal improvements. Staff recommends the remaining $14,906.10 be spent on pavement patching or a pavement rejuvenation project. City Staff proposes to administer and inspect construction. Plans and specifications were prepared in-house as part of Staff s normal duties. Recommendation: Staff recommends adopting Resolution #23-071 accepting bids and awarding a contract for 2023 Crack Seal Improvements, Improvement Project #23-08. Staff recommends deciding on spending the remaining $14,906.10 budgeting funds in June of 2023, after completion of the 2023 Crack Seal Improvements. This will allow Staff to evaluate if additional resources are needed to keep up on pavement patching, and is before the 2023 Pavement Rejuvenation Improvements is currently proposed to begin (July / August of 2023). Action: