Agenda - Council - 04/25/2023 - Laserfiche WebLink

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CC Regular Session Meeting Date: 04/25/2023 By: Bruce Westby, Engineering/Public Works Information Title Adopt Resolution #23-088 Approving Purchase of Vactor Trailer Purpose/Background: 5. 15. The adopted 2023 - 2032 Capital Improvement Program includes a request to purchase a Vactor trailer. See attached CIP sheet 165. As noted in the justification section of the CIP sheet, the Vactor trailer would be used in areas where use of the current large Vactor/jetter truck would not be practical, such as in back yards, off -road storm water systems, etc. The Vactor/jetter truck is not able to be driven off -road. The Vactor trailer can also be used to pothole utilities for emergency utility locates and sign post installations. If a Vactor trailer is equipped with a boiler it can also be used to thaw frozen culverts, sewer pipes, and catch basins. These are common issues in the Spring when we start to receive rains and much of the infrastructure in or on the ground is still frozen. When catch basins, culverts and sewer lines are frozen, runoff from rain or snowmelt will seek the path of least resistance, which is often onto private property. These property owners may then call the City asking what can be done to keep runoff from the street from flowing into their property. When the Vactor trailer purchase request was added to the 2023 - 2032 CIP, a boiler was not included. However, in order to use this equipment for thawing sewer pipes, culverts and catch basins, a boiler is needed. The price obtained from the State Contract includes a boiler. Attached are two brochures providing additional details on this piece of equipment. Funding Source: The cost for this piece of equipment as identified on sheet 165 of the 2023 - 2032 CIP is $121,500. The current cost for this piece of equipment through the State Contract is $145,428. As noted earlier, one reason for the increased cost is due to the addition of a water boiler for use in thawing sewer pipes, catch basins and culverts, which was not previously included. The other primary reason is increased material costs. Funding for this purchase at the State Contract price is proposed to come from the Storm Water Utility Fund per attached sheet #165 of the 2023 - 2032 Capital Improvement Program. Recommendation: Staff recommends purchasing the Vactor trailer for reasons noted herein. On April 18, 2023, the Public Works Committee recommended City Council approval to purchase the Vactor trailer. Action: Adopt Resolution #23-088 approving purchase of Vactor trailer. Attachments