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Motion carried. Voting Yes: Chairperson Jeffrey, Councilmember McGlone and Mayor Ramsey. Voting No: None. Absent: Councilmember Dehen. COMMITTEE BUSINESS Case #1: Accept the Resignation of the Part -Time Building Maintenance Worker and Authorize Staff to Continue Recruitment Process Human Resources Manager Reed Kone stated the City moved into the new Municipal Center in November 2006 and has contracted with two different cleaning services since that time. She indicated that overall, the services provided did not meet the City's expectations; as a result, as part of the 2009 budget, staff proposed canceling the cleaning contract and hiring a part-time building maintenance worker to fulfill those responsibilities. She explained the City hired Steve Paquette who has since resigned for personal reasons and staff is now requesting authorization to fill this vacancy. She added staff intends to go back to the original pool of applicants and contact some of them to find out if they are available and/or interested in the position. Building Maintenance Supervisor Bray stated the primary responsibilities of this position include cleaning, maintaining of buildings, some work in the cemetery as well as all City -owned buildings, including Fire Stations No. 1 and 2, some painting, overall maintenance, HVAC maintenance, and fleet management. He added with the possibility of leasing space in the old City Hall to MN Renaissance and leasing space in the Municipal Center to Anoka County for a licensing center, the workload will be increased for the Building Maintenance Division, which necessitates filling this vacancy. Chairperson Jeffrey asked if it will be the City's responsibility to clean the space at the old City Hall if that space is leased. Assistant City Administrator Nelson replied this is negotiable and added the lease with MN Renaissance stated that they perform all janitorial work. She stated in preparation for MN Renaissance's occupancy, the City will be required to perform some building maintenance, including HVAC, replacing light bulbs, re -keying, and other light maintenance, but MN Renaissance would perform the routine janitorial work. She explained that with respect to the lease with Anoka County, the City is proposing to perform all maintenance work including janitorial. Mayor Ramsey requested clarification regarding the cleaning contract and the budget impact of this position. Human Resources Manager Reed Kone stated the cleaning contract was for $39,000 annually and the cost of the part-time worker was $23,000, including applicable taxes, benefits and insurance; this results in a $16,000 savings for 2009. Councilmember McGlone asked if there was anything the City did that caused Mr. Paquette to resign his position. Personnel Committee/January 27, 2009 Page 2 of 8