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Motion carried. Voting Yes: Chairperson Jeffrey, Mayor Ramsey, and Councilmember McGlone. Voting No: None. Absent: Councilmember Dehen. Chairperson Jeffrey expressed the Committee's thanks to Human Resources Manager Reed Kone for her efforts in preparing the pay equity report. Case #3: Consider a Resolution Amending the "Policy for Appointing Board and Commission Members" Human Resources Manager Reed Kone stated at the January 6, 2009 Work Session, the City Council discussed several possible changes to the policy for appointing board and commission members. She presented a proposed Policy for the Committee's consideration, noting the following changes: (1) incumbents and new applicants will be considered in one collective recruitment, interview, and selection process; (2) term expiration dates will be adjusted to March 31 to allow newly elected City Council members to take office before making appointments; (3) applicants will be interviewed by the full City Council and the City Council will consult with the chair and vice chair of each board or commission regarding appointments; however, the final decision regarding appointments will rest with the Council; and (4) if there are more than five applicants for a vacancy, the City Council will screen the applications and select five applicants to interview. She noted that the vacancies and proposed policy changes have been advertised in the Ramsey Resident, on the City's website, and included with the utility bill mailed on January 26. She added the cost to advertise was approximately $400 and will be taken from the Administrative Services budget. Chairperson Jeffrey asked if any persons have expressed an interest. Human Resources Manager Reed Kone replied that staff heard from seven or eight individuals and applications were sent to them; only one application has been returned to date. She stated there are seven incumbents and added there were seven or eight people who applied last year and those individuals have been contacted to see if they are interested but staff has not yet heard from any of them. She asked the Committee how it would like to handle those individuals whose terms expired on December 31. Mayor Ramsey stated his preference would be to not require incumbents to fill out an application, but rather, to simply submit a letter stating they are interested in reappointment. Councilmember McGlone requested further information regarding the application form. Human Resources Manager Reed Kone stated incumbents submit a letter of interest and are asked to comment regarding their contributions to the board or committee on which they serve, the goals of the board or committee on which they serve, and/or the accomplishments of the board or committee on which they serve. She indicated that new applicants would be required to complete a questionnaire with seven or eight questions. Personnel Committee/January 27, 2009 Page 4 of 8