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Personnel Committee 4. 1. Meeting Date: 08/09/2011 By: Colleen Lasher, Administrative Services Title: Consider a Resolution Ending the Probationary Period of the Senior Planner and Assigning a New Interim Supervisor to the Planning Division Background: On February 8, 2011, the Community Development Department was reorganized in an effort to reduce administrative overhead costs, to streamline the development review process and increase the focus on encouraging and supporting economic growth, and to improve technical effectiveness. As a result of the reorganization, Mr. Tim Gladhill was promoted from Associate Planner to Senior Planner and was subject to a six-month probationary period. As of August 28, 2011, Mr. Gladhill will have successfully completed his probation as the Senior Planner. Another aspect of the reorganization included assigning Mr. Aaron Backman, the Economic Development and Marketing Manager to supervise the Planning Division on an interim basis of six -months. It should be noted that this interim assignment did not include a pay adjustment. Staff has reviewed the effectiveness of the current interim supervision assignment and has determined that further areas of refinement are recommended to best utilize and manage the human resource talent within the division, maximize service delivery, and ensure goals for Economic Development and Marketing are being addressed. To that end, staff is recommending that Mr. Gladhill, Senior Planner, be assigned the supervisory duties for the Planning Division for an interim period of six months. During the six-month interim period, Mr. Gladhill has committed to completing his Master's Degree and a leadership certification program. After successful completion of these expectations in the upcoming six-month period, Mr. Gladhill's position will be re-evaluated based on the City's service needs and Mr. Gladhill's skill set and performance. Additionally, Mr. Gladhill will work with the planning consultant during this period to continue to streamline operations in the planning division. Recommendation: Based on satisfactory completion of probation, staff recommends removing Mr. Gladhill from probation and retaining him as the city's regular full-time Senior Planner. In addition, after a careful review of the interim supervision assignment, staff is recommending that Mr. Gladhill be assigned the supervision of the Planning Division on an interim basis of six -months, to be reviewed in late February 2012. This interim assignment will not include a pay adjustment. Funding Source: There is no additional funding required to remove Mr. Gladhill from probation or to assign interim supervision duties. Council Action: Motion to approve resolution 11-08-XXX which confirms the recommendation of the Personnel Committee to do the following: 1) Remove Mr. Tim Gladhill from probation and retain him as the city's regular full-time Senior Planner, and 2) Assign the Planning Division supervisory duties to Mr. Gladhill on an interim basis of six -months beginning