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• Users must use their own media (disks, CD's) and paper. No personal files or data are to be stored on the City file servers • Users must not use IT systems for items listed above in Prohibited Use E-mail: E-mail may be used for personal correspondence, as long as it does not interfere with the normal duties of the employee and the above -listed guidelines are followed. Using the City Internet e- mail to participate in any kind of non -business related listservs or broadcast mailing list is prohibited. Inappropriate non -business use of e-mail can cause a burden on resources or carry viruses. Examples of this includes, but is not limited to : the transmission of non -business audio, graphic or movie files (to include streaming audio and video, MP3, Jpg, Tif, Gif, Mpg, AVI, etc.); games; jokes; instant messaging; content of an offensive or pronographic nature; copyrighted material and large data files not directly related to business. Internet: Internet access may be used for personal use as long as it does not interfere with the normal duties of the employee and the above guidelines are followed. Inappropriate non -business use includes, but is not limited to: audio, graphic or movie files (to include streaming audio and video, MP3, Jpg, Tif, Gif, Mpg, AVI, etc.); games; jokes; instant messaging; content of an offensive or pornographic nature; copyrighted material and large data files not directly related to city business. These items must not be downloaded from the Internet. These types of files can be large and affect the network or computer performance or carry viruses. Desk Telephones: Desk telephones may be used for personal use as long as it does not interfere with the normal duties of the employee and the above guidelines are followed. In the event that an employee needs to make a personal toll call, the preferred method of payment is a personal calling card. If a situation arises where you do not have access to a personal calling card you must notify the finance department of the date, time and location of where the call was placed. The charge for the call will be the actual charge, plus tax, that would normally be incurred by the City. Payment is due within 7 days after receipt of the long distance bill. Copiers, Fax Machines, Printers: Users will reimburse the City of Ramsey for personal copies, faxes, and print requests, at the rate listed in the City fee schedule. Personal use fees must be reimbursed within 24 hrs from the date the expense was incurred. Information Technology Security Purpose Ensure secure, protect, and allow appropriate access to City of Ramsey IT systems and resources. Logins and Passwords Version: 2006August8 6