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It may be of interest to the City Council to know that Mr. Strelow went through a competitive recruitment process and was given a contingent job offer by the City in February 2009. Unfortunately, the offer was rescinded just prior to City Council approval due to the economy. Since then, Mr. Strelow has worked as a parks seasonal worker each year and he enjoys working for the City. Per the MOU with AFSCME, if the City Council authorizes the City to fill this position, Mr. Strelow has recall rights to the building maintenance position; thereby eliminating the expense associated with an external recruitment process. It may also be of interest to the City Council to know that janitorial services were contracted out in the recent past and staff feels confident that a part-time City of Ramsey employee is the best option for both service and price. Previous City experience with contracted cleaning services was not good. In 2007, the City contracted with Carlson Building Services in the amount of $38,830; which included 2 employees working a 5-hour shift, 3 days a week. There was little consistency among workers, the building maintenance supervisor took issue with the quality of work and necessary follow-up, and worker(s) attempted to work without having a background check completed, creating a security concern, especially in the Police Department. Observations/Alternatives: Alternatives: Leaving building maintenance coverage with just two full-time employees is not an option at the current level of service. Covering some of the janitorial tasks by contact could be considered. Staff contacted Leone's Cleaning Service in Anoka of for a bid on janitorial services that resulted in a bid price of $43,716. If a cleaning service is hired (which is not in line with staffs recommendation), the lock -down of the building in the evening could possibly be performed by the Patrol staff, contingent upon the call volume or by other staff after evening meetings. However, this alternative would not be recommended for reasons mentioned above. Recommendation: To approve hiring Mr. Jeff Strelow as a regular part-time building maintenance worker, effective February 27, 2013, at step 1 of the 2012 wage scale c;$15.99 per hour for 20 hours per week; with the option to work up to 30 hours per week on occasion, as necessary, as determined by the Public Works Superintendent and approved by the City Administrator. All other personnel policies would apply and Mr. Strelow would be subject to a 6-month probation. Funding Source: The annual salary for this position scheduled at 20 hours per week, at step 1 of the 2012 wage scale, is $20,864 (wages and mandatory benefits). With the savings from the plowing contract, the difference is $3,370. However, based on the earlier room rental revenue discussion, there may very well be additional revenue to cover the remaining amount. If not, the Public Works Superintendent will make cuts to his 2013 seasonal staffing budget (currently budgeted at $10,000) to fund the remaining balance and/or look for savings elsewhere in the Public Works budget. Council Action: Motion to recommend City Council adopt a resolution to approve hiring Mr. Jeff Strelow as a regular part-time building maintenance worker, at step 1 of the 2012 wage scale j$15.99 per hour for 20 hours per week; with the option to work up to 30 hours per week on occasion, as necessary, as determined by the Public Works Superintendent and approved by the City Administrator. Eval. Criteria for Vacant Positions Meeting Room Bookings Attachments Form Review Inbox Reviewed By Date Kurt Ulrich Kurt Ulrich 02/07/2013 02:22 PM Form Started By: Colleen Lasher Started On: 02/05/2013 08:48 PM Final Approval Date: 02/07/2013