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Personnel Committee 4. 1. Meeting Date: 02/26/2013 By: Colleen Lasher, Administrative Services Information Title: Consider a Resolution to Promote the Management Analyst and Hire an Intern Background: In an effort to align the City's staffing with the needs of the community, the City Administrator is in support of promoting Mr. Patrick Brama, the current Management Analyst, to the position of Assistant to the City Administrator. It is important to note, this is not an Assistant City Administrator position which is a higher level position. However, the Assistant to the City Administrator goes well beyond the role of the Management Analyst. In addition, the City Administrator has determined that adding an Intern would complement this staffing change by transferring event specific work, such as Happy Days to the Intern, hence freeing Mr. Brama to work on tasks that better serve the City, as well as match his skill -set. Since 2010, the City is down by 5 employees within Administrative Services and Community Development. Mr. Brama brings great utility to both of these departments and has proven to be well suited for working directly with the City Administrator. Among many other duties, Mr. Brama works well with the EDA and assists indirectly with the City's other Boards and Commissions; as well as with city wide initiatives such as the Citizen Request Management program, strategic planning, communications and marketing. Mr. Brama has demonstrated exemplary performance, has a Bachelor's Degree in Planning & Community Development and a Master's Degree in Public Institutions; thus he brings a unique skill -set to the City in a time that requires staff cross -functionality and adaptability. In short, while Mr. Brama is an asset to the City, he is working an average of at least 56-58 hours per week c; $20.70 per hour and is not eligible for overtime pay to complete necessary work. Lastly, he is working beyond his current job class and is not well -aligned with the City's internal equity structure. The City recently approved an Economic Development Manager position, and this new position will alleviate some work in administration, but the City also is eliminating the contract position of Development Manager for the COR. Notification: A draft Assistant to the City Administrator job description is attached. Observations/Alternatives: Alternative # 1 Not promote the Management Analyst at this time/not recommended. Pros: This option would hold the associated personnel expenses steady in the short-term. Cons: This option would decrease the likelihood of retaining a high potential team player and the current opportunity to build the City's talent base for long-term succession planning. This option also continues the internal equity disparity. Alternative #2 Promote the Management Analyst without hiring an Intern/not recommended. Pros: This option would only increase personnel expenses by the amount associated with the promotion vs. the additional expense of an Intern.