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Personnel Committee 4. 1. Meeting Date: 08/27/2013 By: Colleen Lasher, Administrative Services Title: Review Process for the City Administrator's Annual Performance Evaluation Background: The purpose of this discussion is to consider broadening the City Administrator's performance evaluation by inviting key community partners to participate in the City Administrator's annual 360 degree performance evaluation. As per Mr. Ulrich's Employment Agreement with the City, a 360 degree performance evaluation is completed each year. The upcoming performance evaluation will cover September 18, 2012 through September 17, 2013. To date, all of Mr. Ulrich's performance evaluations have included feedback from 1) the City Council, 2) direct reports, and 3) Mr. Ulrich. However, Mayor Strommen suggested that the Personnel Committee consider broadening the performance evaluation to include input from key community partners. This may be a good way to get feedback from outside the organization -especially with regard to the various essential functions that relate more specifically to the community rather than within the organization. The Committee may want to consider inviting key community partners from groups such as the Quad City Cable Commission, civic groups, the school district, the Anoka Area Chamber of Commerce, Ramsey business owner(s), or others. Notification: Staff is currently seeking input regarding this proposal from other cities; this information will be shared at the Personnel Committee meeting. Observations/Alternatives: Option # 1: Revise the process for the City Administrator's upcoming performance evaluation to include input from key community partners; specifics to be determined based on discussion. Pros: Additional performance related feedback from another perspective. Cons: Additional administrative resources. Option #2: Do not revise the current process, hence, keeping the current participants as they are now (1) the City Council, 2) direct reports, and 3) Mr. Ulrich. Option #3: The Personnel Committee may approve, reject or modify this proposal as desired. Recommendation: If the Committee so desires, staff recommends option # 1, with a maximum addition of three or four new participants. If option #1 is selected, staff recommends that the Committee provide advance direction with regard to participation being either limited to three or four new participants specifically identified; or, to three or four new participants based upon a predetermined list --selected in order of availability and desire to participate. Motion by the Personnel Committee to direct staff to to revise the process for the City Administrator's upcoming performance evaluation to include input from key community partners; participants to be determined based on discussion.