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8. Employment Offer— After the City has identified its top candidate,. Springstcd will assist in developing an employment offer, ifrequested. We will present the employment offer to the successful candidate in accordance with direction received from the City. Springsted will continue to keep all candidates apprised of this last phase of the selection process. This step in the process becomes extremely important if, for any reason, the top candidate declines the offer. Once the successful candidate has accepted an employment offer, Springsted will notify all other candidates of the appointment. 11 Project Schedule A tentative project timetable is provided below to illustrate the time allowed for each step of the process. Wc arc happy to revise this schedule as needed to meet the City's needs. Project Milestone Proposed Date Notice to proceed July 9, 2013 City Workshop Week of July 22, 2013 City approves profile / announcement Recruitment and candidate outreach A,pplicant screening Written candidate report submitted to the City Selection of candidates to be interviewed Springsted conducts reference checks City interviews candidates City authorizes employment offer contingent on background report Effective start date (estimated 14-30 day notice to current employer) Week of July 29, 2013 July 31- September 4, 2013 September 3 - September 13, 2013 Week of September 16, 2013 Week of Septembers 23, 2013 September 23 - September 30, 2013 Week of September 30, 2013 Week of October 7, 2013 October 21 - November 12, 2013 ItL Professional Fee and Out -of -Pocket Costs Springsted will provide the executive search services listed above in Items 1-8 for a professional fee of $9.000, excluding out-of-pocket costs. Out -or -pocket costs, which include miscellaneous expenses for such things as advertising, mileage, postage, overnight delivery and copying, are estimated to be approximately $1„200. The cost for a background records check is $400 each. Two pricing options are also provided. Under Option 1, Springsted would perform Items 1.-4 for a professional fee of $3„800 and up to $1,200 for advertising and other miscellaneous costs. Option 2 includes Items 1-4 for a professional fee of $3,800 and Item 5; the professional fee for Item 5 will be $500 for each candidate screening interview that the City asks Springsted to conduct. For '1' iiii "III City at Ramsey. Minnesota IProposall to Provide ExecutoYe Search Seryoces for an 'Economic Development 'Manger