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<br />City Engineer/Public Works Director Westby recommended getting quotes for spray patching that <br />would not exceed $175,000. <br /> <br />Councilmember Woestehoff asked if project areas A, B, C, and D on the site map were considered <br />one project if that would likely fall under $175,000. <br /> <br />City Engineer/Public Works Director Westby explained that a lot of calls are taken from residents <br />concerning roads and when work is prioritized in one area and not others, this will yield more calls <br />and pushback from residents. He stated he did not know how a portion of the work could be pulled <br />out and prioritized over others. <br /> <br />Councilmember Woestehoff shared his perspective that all of these project areas are priorities and <br />these areas would just be the first that are gotten too. He asked if there is a set of project areas that <br />they would like to get done first while the City goes through the bid process with the rest. He stated <br />that he does not see this as favoritism as every project is part of the goal and starting some of these <br />projects during the bid process will help get things moving and not delay the process for all streets. <br /> <br />City Engineer/Public Works Director Westby asked if the intent that Councilmember Woestehoff <br />is alluding to is to get some work done in each of the three different project types. He stated that <br />the different project types should not be mixed as there will be many contract companies working <br />on this. <br /> <br />Councilmember Woestehoff stated that his point is not specific around the mill and overlay <br />projects, rather focusing on areas in town that should be a priority that can successfully be done <br />under the budget of $175,000. <br /> <br />Councilmember Riley suggested getting a quote for deep pothole patching that is a certain dollar <br />amount per ton and they are limited to $175,000. He stated that pothole patching should be a higher <br />priority than water mains. <br /> <br />City Engineer/Public Works Director Westby shared that most companies quote based off of time <br />and materials. He shared he was not sure if they would be able to request a quote for the amount <br />of work that could be done under $175,000. <br /> <br />City Attorney Knaak explained that something like this cannot be done just to evade the bidding <br />requirements. He shared that what makes this unique is that there is an overall bidding project that <br />has to be done, but in the short term there is availability on the part of contractor crews over and <br />beyond what the City has available. He added that as much of this should be done up front and <br />looked at as a different project. He suggested looking for a quote around $150,000. <br /> <br />Councilmember Howell asked if an option for this would be to pick a smaller section that would <br />not come close to the dollar amount to try out the contractor and see if the City likes their work <br />before moving on to a bigger project. <br /> <br />City Attorney Knaak stated that when this is done during the bid process it appears that they would <br />be avoiding the bid. <br />City Council /April 25, 2023 <br />Page 8 of 10 <br /> <br /> <br />