Agenda - Council - 05/09/2023 - Laserfiche WebLink

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. Design and prepare plans and specifications for Ramsey Parkway between the Sunwood Drive roundabout and Willemite Street. Tree removals are needed first to allow mass grading of The COR to occur. By authorizing bids for tree removals this evening, bids can be opened June 6th and Council can award a contract for construction on June 13th, allowing tree removal operations to be complete before the end of July. Estimated costs for removing all trees from the COR, grubbing stumps, and hauling loose materials away, is $445,500 based on average MnDOT bid prices. Staff anticipates actual costs will be less than this. While bids are being advertised, staff will review the required tree replacement process and costs per City code. It is currently estimated that replacing all higher quality trees with new trees would cost $288,000. However, an option may exist to pay into the forestry fund instead at a significant discount. When tree removal bids are brought forward for Council action, staff will discuss tree replacement costs in more detail with Council. The next Council action that would be required would be to authorize bids for mass grading the COR, including grading the Waterfront pond and filling the low-lying COR parcels. These bids are anticipated to occur in July, allowing all mass grading work to be completed from August through October, with cleanup and dormant seeding occurring in early November. During this work, Zeolite Street will need to be closed to traffic. Design and plan preparation for the three segments of Zeolite Street, Center Street, and Ramsey Parkway identified above would occur in phases starting immediately and concluding this fall. First, street profiles would be designed to set ground elevations along the streets to allow for mass grading work. The remainder of the design and plan preparation work would then occur as time allows during the Summer/Fall. The construction of these streets can then be completed any time after. Notification: Upon Council approval, bid advertisements will be published in the Anoka Union Herald on Friday, May 12, and Friday, May 19, 2023. Time Frame/Observations/Alternatives: Observations: Plans for the identified tree clearing will be complete and ready to bid by Friday, May 12, 2023. Staff is therefore requesting Council authorization to advertise bids for the COR tree clearing work to allow all COR properties to be graded and filled as identified in the attached proposal in 2023. This includes the Waterfront stormwater pond site and all parcels identified to receive fill from the pond excavation. Staff proposes to bid the plans as soon as possible to allow the mass grading work to commence as soon as possible so all proposed infrastructure improvements can be complete by the end of November to meet current TIF deadlines. All of the identified preliminary and final design work can also be completed by the end of November. Staff have verified that contractors still have the capacity to complete the COR tree clearing and mass grading work in 2023. Alternatives: Alternative # 1: Adopt Resolution #23-107 approving COR Infrastructure Design Services Proposal and authorizing advertisements for bids for Improvement Project #23-17; COR Tree Clearing. Alternative #2: Motion of other. Funding Source: