Agenda - Council - 11/27/1984 - Laserfiche WebLink

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Metropolitan Area Management Association Compensation Study Process Summary The plan for development and implementation of a FOCAS (Flexible Occupational Analysis System) job analysis and evaluation system for 25 benchmark jobs defined by the MAMA Committee and for subsequent evaluation of MAMA member cities' non-benchmark jobs is summarized below. FO~AS is a questionnaire-based job analysis and evaluation system. FOCAS has been developed to provide accurate and comprehensive information about jobs to support effective human resource management. The first step in the process is to develop questionnaires to be used to gather information about what employees do. We will use one questionnaire for each occupational group. The MAMA Committee will identify one subject matter expert and an advisory group from each occupational group to work with Business Advisors. These individuals will provide their job content expertise throughout questionnaire development and job evaluation, and should be very knowledgeable about jobs in their occupational area. Business Advisors, together with a team of MAMA member cities' Personnel Directors, will develop preliminary questionnaires based upon existing job descriptions and the Business Advisors data bank of task items. The Personnel Director team will identify and schedule employee workshops to be conducted jointly with Business Advisors, to modify preliminary questionnaires. Questionnaires will be finalized with the advisory group for that occupational area. Second, Personnel Directors will schedule and conduct meetings with employees for them to complete the questionnaire for their occupational group. In filling out questionnaires, employees will indicate for each task that they do or do not perform it and how much time they spend on tasks performed relative to other tasks. Third, Business Advisors will provide data entry from the questionnaires and provide computer-generated position descriptions for each employee who filled out a questionnaire. This is a listing of tasks performed with time spent percentages. The supervisor and employee will review and verify or modify the position description. The Personnel Director team will collect and return all modified position descriptions to Business Advisors. Business Advisors will provide data entry and return revised position descriptions to the Personnel Director team for distribution to supervisors/employees. These will serve as final position descriptions.