Agenda - Council - 06/13/2023 - Laserfiche WebLink

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Assist with state level documents for state bids, DNR water appropriations, water conservation permits, sanitary sewer permits, etc. Assist contractors with purchasing water meters for all new structures and scheduling all water turn hookups and disconnects. Monitor electric and gas disconnects and schedule all water disconnects when appropriate Scan in water meter repair forms and forward to billing company. With regard to filling the soon -to -be -vacant Engineering Department Position: Discussions occurred between City Administrator Hagen, Administrative Services Director Lasher and City Engineer/Public Works Director Westby. In anticipation of City Council approval, it was determined that the best course of action would be to fill Ms. Weidner's former position as an Administrative Assistant rather than the reclassified role of Engineering Assistant. This is a savings to the City. The Engineering Assistant role is a more advanced administrative position and requires in-depth on-the-job knowledge of the department. With current staffing levels and knowledge within the department, an Engineering Assistant could be considered by the City Council in the future, but is not needed at this time. Looking ahead, in the interest of efficiency (while following City policy and the AFSCME contract) the position left vacant due to Ms. Weidner's pending move to Public Works was advertised internally only. There were no internal candidates. Therefore, it is expected to be filled from the pool of excellent candidates that were part of the Public Works Administrative Assistant recruitment mentioned above. Four candidates from that recruitment are scheduled to be interviewed tomorrow, June 14. These candidates have already passed first and second -round interviews for the Public Works position and have expressed interest in the Engineering Department Administrative Assistant position. Staff anticipates bringing the Engineering Administrative Assistant position forward to the City Council for authorization to hire on June 27, 2023. Funding Source: This position will be funded through a mix of streets, parks, and utility funds. Recommendation: To reclassify and transfer Ms. Marsha Weidner to the position of Public Works Administrative Assistant, effective June 14, 2023, at $29.95 per hour, which is step 6 of the 2023 wage scale. Outcome/Action: Motion to reclassify and transfer Ms. Marsha Weidner to the position of Public Works Administrative Assistant, effective June 14, 2023, at $29.95 per hour, which is step 6 of the 2023 wage scale. No files) attached. Attachments Form Review Inbox Reviewed By Date Bruce Westby Bruce Westby 06/08/2023 10:23 AM Brian Hagen Brian Hagen 06/08/2023 10:32 AM Form Started By: Colleen Lasher Started On: 06/08/2023 08:40 AM Final Approval Date: 06/08/2023