Agenda - Public Works Committee - 06/20/2023

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CC Regular Session Meeting Date: 04/25/2023 Submitted For: Joe Feriancek, Engineering/Public Works By: Joe Feriancek, Engineering/Public Works Information 5. 11. Title Adopt Resolution #23-083 Amending Scope of Improvement Project #23-06, 2023 MSA Pavement Overlay Improvements Purpose/Background: Purpose: The purpose of this case is to adopt Resolution #23-083 amending the scope of Improvement Project #23-06, 2023 MSA Pavement Overlay Improvements to include the streets within the Rivenwick 3rd and Rivenwick Village subdivisions. Background: On December 13, 2022, the Ramsey City Council ordered the City Engineer to prepare plans and specifications for Improvement Project #23-06, 2023 MSA Pavement Overlay Improvements. This project proposes to mill and overlay 0.61 miles of Riverdale Drive between Ramsey Boulevard and Feldspar Street. In March of 2023, Staff received concerns from residents about the condition of 139th Lane and Jaspar Street, a loop road off of Riverdale Drive west of Feldspar Street. Staff followed up on the concerns with a site visit and noted significant pavement stripping is occurring on the streets within the Rivenwick 3d an Rivenwick Village subdivisions. A street segment summary and pictures of the pavement conditions are attached to this case for reference. The current 2023 through 2032 10-year Capital Improvement Program (CIP) proposes pavement mill and overlay improvement for Rivenwick 3'd and Rivenwick Village in 2025. Staff proposes to move the improvements up to 2023 and to include as part of the 2023 MSA Pavement Overlay Improvements for the following reasons: • Pavement stripping allows the bituminous to be exposed to further damage. If not treated, the pavement conditions may worsen to the point where a mill and overlay is no longer the suitable treatment. • By including this as a 2023 improvement, it frees up resources to patch other areas of the City during 2023 and likely 2024. Typically, once pavement stripping occurs, it will migrate to adjacent pavement. • Because the subdivisions are immediately adjacent to Riverdale Drive, already proposed to be milled and overlaid, additional mobilization costs are avoided. • The 2023 Neighborhood Pavement Overlay Improvements has already been bid, with bids opened April 21, 2023. Adding these subdivisions to the 2023 MSA Pavement Overlay Improvements project avoids delays in starting or a change or to the 2023 Neighborhood Overlay Improvements. The 2023 Neighborhood Overlays are proposed to be substantially complete by June 30, 2023. • The CIP proposes funding these improvements from Pavement Management Funds in 2025. The same funds would be used, just moved up to 2023. Proposed Schedule: • May 23, 2023 • May 26; June 2, 2023 • June 19, 2023 • June 27, 2023 • July 10, 2023 • Sep 1, 2023 City Council approve plans & authorize advertisement for bids Advertisement for bids Bid opening City Council award contract to lowest responsible bidder Approximate start of construction Substantial Completion