Agenda - Public Works Committee - 06/20/2023

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Public Works Committee Meeting Date: 06/20/2023 Submitted For: Joe Feriancek, Engineering/Public Works By: Joe Feriancek, Engineering/Public Works Title: Recommendation for spending remaining 2023 budgeted pavement maintenance funds Purpose/Background: Purpose: The purpose of this case is to consider how best to spend remaining 2023 budgeted funds for pavement maintenance. 5. 4. Background: A total of 18.36 miles of public street segments was proposed to receive crack seal improvements in 2023. The project was awarded to Northwest Asphalt & Maintenance for a total construction cost of $176,279.90, considering 5-percent indirect costs, the total project costs were estimated at $185,093.90. The project has since been complete, coming in under budget at $158,157.50, project costs $166,065.38. This leaves an additional $33,934.62 of the budgeted $200,000.00 remaining unspent. On March 28, 2023 City Council accepted the proposal for Pavement Rejuvenation from Corrective Asphalt Maintenance to apply Reclamite to 87,580 square yards of Municipal State Aid (MSA) streets for a total cost of $93,710.60. Only MSA streets were included in the project scope due to the size of the 2023 crack seal improvements, which Staff estimated to exceed the $200,000 budget prior to bidding. Timeframe: Staff anticipates up to 10 minutes will be required for discussion. Observations/Alternatives: Observations: In the past, Corrective Asphalt Maintenance (CAM) has been flexible with the City to add and/or remove street segments to their quote based on available funding. At the quoted $1.07/SY rate, the remaining funds would allow approximately 30,204 square yards of residential subdivision streets to be added to the pavement rejuvenator project. This equates to approximately 1.86 miles of typical residential streets. It should also be noted that Staff has not had the discussion with CAM, and has not confirmed the $1.07/SY rate would be honored for additional work, though this has been CAM's practice in the past. The adopted 2023 budget included $375,000 to temporarily repair the bituminous pavement on numerous public street segments, with an additional $375,000 reserved for temporary pavement repairs in 2024. To date, the 2023 critical mill and overlay improvements are proposed to use $310,671.88 of these budgeted funds and the 2023 Priority Pothole Patching Contracted Services an additional $139,269.00 of these budgeted funds. Additional deep pothole patching and spray patching projects are being sent back out for bid, which will far exceed the 2023 budgeted funds. Alternative: Alternative #1— Motion to recommend remaining 2023 budgeted crack seal funds be directed to Improvement Project #23-09, 2023 Pavement Rejuvenation Improvements. Alternative #2 — Motion to recommend remaining 2023 budgeted crack seal funds be directed to 2023 temporary