Agenda - Council - 07/11/2023 - Laserfiche WebLink

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1) and spray patching (Figure 2). Approximately 19.6 miles of City streets are identified in Figure 1 as needing deep pothole patching, and approximately 20.8 miles of City streets are identified in Figure 2 as needing spray patching. Some overlap exists between the figures since some streets will require both deep pothole patching and spray patching. These figures were used to develop Pavement Maintenance Project #23-16 intended to help hold these streets together until they receive reconstruction or overlay improvements per the current Pavement Management Program (PMP) or until they can be added to the PMP in the future. On June 8, 2023, a total of two (2) bids were received, opened, and tabulated for Pavement Maintenance Project #23-16 but only one (1) bid was found to comply with the approved plans and specifications and advertisement for bids. This bid was submitted by Asphalt Surface Technologies Corp. in the amount of $2,418,600.00 for construction of the improvements in accordance with the approved plans and specifications and advertisement for bids. After bids were opened Staff had a discussion with the low bidder who indicated their interpretation of the contract documents resulted in a bid that was higher than it needed to be. Upon discussing this with the City Council, the bid was rejected and staff was directed to split Project #23-16 into two separate projects with one project including only deep pothole patching and one project including only spray patching. Staff prepared new contract documents and advertised bids the following day for the two new projects that are designated as Street Maintenance Project #23-21, Deep Pothole Patching Contracted Services, and Street Maintenance Project #23-22, Spray Patching Contracted Services. Bids were advertised in the Anoka Union Herald on Friday, June 16, and Friday, June 23, 2023. On July 7, 2023, one (1) bid was received, publicly opened, and tabulated for Street Maintenance Project #23-22, Spray Patching Contracted Services. The bid was found to comply with the approved plans and specifications and advertisement for bids, and is tabulated below. Contractor Bid Asphalt Surface Technologies Corp. $ 1,284,300.00 Engineer's Estimate $ 750,000.00 The lowest responsible bid was submitted by Asphalt Surface Technologies Corp. of Saint Cloud, Minnesota, in the amount of $1,284,300.00 for the total bid for construction of the improvements in accordance with the approved plans and specifications and advertisement for bids. This amount is 71-percent over the engineer's estimate. Notification: Advertisements for bids were published in the Anoka Union Herald on Friday, June 16, and Friday, June 23, 2023. Time Frame/Observations/Alternatives: Observations: Contracting this patching work out will allow Staff to complete other core duties that have been neglected for two or more years, and will allow these streets to be repaired as quickly as possible. Alternatives: Alternative #1: Adopt Resolution #23 -15 5 accepting bids and awarding a construction contract for Street Maintenance Project #23-22, 2023 Spray Patching Contracted Services. Alternative #2: Motion of other. Funding Source: