Minutes - Council - 07/11/2023 - Laserfiche WebLink

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Further discussion: Councilmember Musgrove thanked Staff for their work on this and getting the bids back in a timely manner. Motion carried. Voting Yes: Mayor Kuzma, Councilmembers Musgrove, Specht, Howell, Olson, Riley, and Woestehoff. Voting No: None. 7.04: Adopt Resolution #23-155 Accepting Bids and Awarding Contract for Street Maintenance Project #23-22, 2023 Spray Patching Contracted Services City Engineer/Public Works Director Westby reviewed the Staff report in regard to accepting bids and awarding contracts for the spray patching. He discussed the funding for this project. He shared the recommendation to award bids to Asphalt Surface Technologies or reject the project and go out for bids again at a reduced scope. He added that this project could be bundled into around four miles of spray patching to be done and take care of the rest of the streets through other contracted services. Councilmember Woestehoff asked if they choose to do no spray patching this year, what the effects will be on the roads and maintenance in 2024. City Engineer/Public Works Director Westby explained that spray patching is a good temporary fix for these roads and it can last two to four years. He stated that he does not see any issues with the skim patching lasting this long as well. He noted that all but a few miles of roads will be addressed with the previous project. He added that the potholes are not aging well and would recommend patching all of the potholes. He shared the recommendation to reject the project and rebid at a reduced scope. Councilmember Musgrove shared that it seems like the City has already done some work on looking at the scope of this project. She stated that she is in favor of rejecting this bid and rebidding it out at a reduced scope. Mayor Kuzma stated that he is not in favor of draining the PIR fund and is in favor of rejecting the bid. Councilmember Riley reiterated the point he has made through this process that the roads are an emergency for the City. He stated that it is frustrating that they had a plan of what they thought they needed and they are now being told that this is a different plan. He noted that he does not want to pay this much for spray patching; however, only a few weeks ago this was the answer for what needed to be done. He said that the roads need to be fixed and the residents are unhappy. He noted that he cannot sit there and say that the Council will not do anything. He stated that if this is pushed back again it may not get done before the snow arrives for the winter. City Engineer/Public Works Director Westby stated that they have been having discussions through this whole process with contractors and he shared that contractors have told him that they would be interested in bidding on this project if it would have been a smaller scope of work. He City Council / July 11, 2023 Page 17 of 19