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FC CASE 4 DISCUSS COMMUNITY BUILT PLAYGROUND FOR CENTRAL PARK By: Mark Boos, Parks/Utilities Supervisor Background: For the past couple of years a "Community-Built" play structure has been proposed within the Park and Recreation Commission's requested C.I.P. for Central Park. In December 1998, City Council tentatively approved the project as part of the 1999 Capital Improvement Document. The project is intended to be funded as follows: $20,000 $ 4,OOO $20,000 General Fund Lawful Gambling Fund Improvement Program Donations Donated Labor On January 14, 1999, the Parks Commission recommended City Council approval of the project and that a vendor be selected early in the process. (In recent playground projects, it has been a simple matter of developing a Request for Proposal (RFP) and selecting a vendor to provide the structure and installation. For the Community Built Play Equipment Project, it is important to select a vendor first. The primary reasons are for assistance in the process, [i.e., volunteer organization and fundraising] and because the specific amount of money for the play structure will not be known until the items are ready to be ordered.) In order to choose a vendor, a request for a Statement of Qualifications ("SOQ") will be sent to those companies typically bidding on our play equipment projects as well as published in the official newspaper. In addition to the usual qualifications the successful vendor would need to address the following community built playground specific needs: The vendor should have significant experience in this type of project. The vendor should have an architectural model of the play equipment to be installed (as a visual sales tool in gaining volunteer and donation support, as well as aiding on the installation day.) The vendor should have a detailed work plan document detailing fundraising and providing a step by step flow chart. The vendor should have on staff an experienced supervisor who will be available from the beginning of the project to the installation day, and any fees for this service must be identified prior to vendor selection. The vendor's play structure product must be documented as suitable for volunteer installation.