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FC CASE #~,~ <br /> <br />CONSIDER CORRECTIONS TO AUTHORIZATION OF PURCHASE FOR <br />COMPUTER NETWORK HARDWARE AND SOFTWARE UPGRADES <br /> By: James E. Norman, City Administrator <br /> <br />Background: <br /> <br />During the Council meeting of July 13, 1999, the City Council authorized a contract for purchase <br />of computer hardware and software. The computer hardware and software purchases were <br />necessary as part of the upgrades of the City's information systems to be in compliance for Y2K. <br /> <br />The City Administrator prepared the case based on a recommendation by Local Government <br />Information Systems Association (LOGIS) stating that the low bid was DataSource Hagen in the <br />amount of $21,060. Unfortunately, the recommendation stated that due to sofh~vare replacement, <br />the recommendation was to purchase from Inacom Information System. The Council authorized <br />the purchase contingent upon review by Councilmember Terry Hendriksen. During the review <br />process by Councilmember Hendriksen, the mistake in the case was discovered. Additionally, it <br />was later determined that there was a miscommunication between LOGIS staff and City staff in <br />the request for proposals regarding the need for software, so the City received incorrect bids <br />from which the recommendation was based. The hardware was ordered by LOGIS staff, <br />delivered to City Hall where it was held until Councilmember Hendriksen had the opportunity to <br />review the process. Staff is working with Councilmember Hendriksen to resolve the situation. <br />A recommendation should be prepared in time for the Finance Committee meeting of August 24, <br />1999. <br /> <br />Council Action: <br /> <br />Based upon discussion. <br /> <br />Reviewed by: <br /> <br />City Administrator <br />Finance Officer <br />Administrative Assistant <br /> <br />FC: 08/24/99 <br /> <br />G:\usersXJThieling\@JO\COUNCIL&\BUDGETFI\1999XAugust\correctioncomputercase082499.doc <br /> <br /> <br />