Agenda - Council - 05/23/2006 - Laserfiche WebLink

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CASE # 5 COh~SIDER REQUEST FOR ADDITIONAL ClrT¥ FUND~[NG FOR IMPROVEMENT PROJECT 05-27 WELCOMES ROAD STREET GRADING AND PAYING IMPROVEMENTS By: SteYen Jankowski, Ci~ Engineer Background: Bids whicl~ were opened o~ February 23, 2006 for this project and were approximately 78% higher than those anticipated in the feasibility study which was prepared 12 months earlier in February o.f 2005. A second public hearing was held on Tuesday, March 28, 2006 to initiate thc reconsideration of this street paving project at the higher cost. The revised feasibility study was prepared with the same cost sharing that was directed by City Council for the original project; that is tixe City sharing 50% of the total project costs. Testimony at the public hearing requested that the City consider some additions[ furms o£cost relief £or the residents involved with this project. Following the close of the public hearfng as a result of this testimony, City Council directed that a meeting should be held with the affected residents to determine their level ofs~pport tbr this project and requested staff to suggest alternative funding support for this project by the City which might be atthbt~ted to unique aspects of this particular prc~jc{;t. ,'X meeting was held on Thursday, April 27, 2006 at 6:30 pm in the lower level of City flail i-bt this purpose and ten residents representing nine of the 19 properties were present. 9 th · Thc direction fi-om the City Council at the March ~8 meeting was to identify unique project elements associated with this project which would not set a precedent on similar future projects requiring City funding participation. A copy of the minutes of that meeting is attached along with the feasibiliry study which was revised in March of 2006. Appendix B ou page I l of the feasibility study contains the estimated project cost. At tile neighborhood meetiug the following project financing considerations were considered: &otw~ 14'?~ter Utility to F~md Storm Sewer Cea'ts. Items 9 through 13 of the estimated project costs are associated with elements of stornr sewer. These costs which total $10,300 could be reasonably assigned funding fi'om the City's Storm Water Utility since they would improve the existing drainage situation, Staffis recommending support of this project cost assi~unent. City to Fired Costs Associated }?ith bicreczsed i~oad Secrio~*: Because of organic soils identified in the eastern portion of the project area it was the rccommendation of'the soils engineer to increase the strength of the road section ~x, ith additional class 5 (from 4 to 6 inches) and bituminous wear course (fi'om 1.5 inches to 2.0 inches). The extra material results in an additional cost of $10,000. City participation in funding this element of the project could set precedent for ~iiturc street paving or reconstruction projects. Altl~ough sandy soils predominate -283-