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-2- exceeds $50.00 then paragraph B2 applies), and shall be completed as fo 11 ows: (1) The individual making the purchase will make out this field purchase order at time of purchase showing item(s) purchased, vendor, cost, department activity code expenditure (department and budget account number) to be charged against. FQrther it will contain the signature of who made the purchase and department head if appropriate. (2) The original signed copy of the field purchase to the vendor, pink copy to the City accounting office, yellow copy for depart- ment file. b. Purchase Order: This type of purchase order will be prepared only by the City designated purchasing officer and only when he receives a purchase requisition. Please refer to paragraph B as to when a purchase requisition is prepared. 2. The following will require a Field Purchase Order or Purchase Requisition: a. To order routine services such as:. hauling, excavation, and etc. b. Purchase equipment, parts, supplies and etc. c. As a confirming order for all goods and services ordered by telephone. 3. Purchase orders shall not be required for the following: a. Professional contracted services (legal, engineering and audits) 4. The City Administrator shall sign all purchase orders except the field purchase orders. In the absence of the City Administrator, the Deputy City Clerk shall sign the purchase orders. D. Receiving: 1. City department upon receiving goods ordered shall immediately fill out a material received slip for the city accounting office. 2. If full shipment is not received this should be indiCated on the material received slip and signed by the department head. 3. The material received slip will be filled out in duplicate. The original will be delivered to the accounting department and appended to the yellow copy of the purchase order. The department head will append his copy of the purchase order.