Resolution - #81-116 - 08/25/1981

Home

Councilmember Van Wagner introduced the following resolution and moved for its adoption: RESOLUTION #81-116 WHEREAS, the City Council, City of Ramsey, Anoka County, State of Minnesota is establishing a standing operating procedure and policy for internal control of City funds. NOW TItEREFORE, BE IT RESOLVED BY THE CITY COUNCIL, CITY OF RAMSEY, ANOKA COUNTY, STATE OF MINNESOTA, as follows: 1) The City hereby establishes the following policy in regards to receiving checks from persons in payment for goods and services from the City and cashing of checks: a) The City will accept checks in the exact amount from persons paying for goods and services, etc. received from the City. b) The City will not accept checks in payment for goods and services that are personal second party checks en- dorsed over to the City. c) The City will not cash any personal checks for cash or any employee payroll checks. d) All checks received by the City will have the City's endorsement stamp placed on it at the time of receipt. 2) The City hereby establishes the following policy in regards to receiving money, etc.: The City Administrator shall designate by name a City clerical personnel who shall receive money from a cus- tomer who are paying for goods and services, etc. from the City. The clerical personnel who have been designated to re- ceive money for goods and services will write all re- ceipts and make change for all customers. In the ab- sence of this person the City Administrator shall desig- nate a party to carry out this function. Also this per- son will handle petty cash reimbursements. The City Administrator will appoint a second party to balance the receipts against the cash received weekly or as is necessary. A deposit shall be made if the City receives in $2,O00 total or $200 in currency. 3) The City hereby establishes the following policy in regards to preparing deposit slips and depositing of funds in the State Bank of Anoka (official depository for City funds):