Agenda - Council Work Session - 10/24/2023

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hours for the year. The new laws states that employers must provide each employee in Minnesota with one hour of ESST for every 30 hours worked,with the ability to accumulate at least 48 hours of ESST each year. An employer's existing leave policy,may already meet Minnesota's ESST requirements. The City of Ramsey's policy meets the accrual requirement,with the exception of the newly expanded group of employees (temps, election judges, firefighters, etc.). There are several methods to administer the new law including options for Earning hours: Accrual,front loading and carryovers: The City of Ramsey recommends the accrual method. 1. employees begin accruing ESST from their first day of employment; 2. ESST accrues at a rate of at least one hour for every 30 hours worked; 3. employees are permitted to accrue a minimum of up to 48 hours of ESST in a year(more if the employer agrees to a higher amount);and 4. employees can carry over unused ESST into the next year. However,at no time can an employee's accrued ESST exceed 80 hours(unless the employer agrees to a higher amount). Important Frequently Asked Questions (see attachment for more detail): Can an employer put a cap on how many ESST hours an employee can accrue? Yes,employers may set a cap or limit on each employee's ESST accrual. Employers must allow each employee to accrue up to at least 48 hours a year, carried over from year to year, until an 80-hour maximum accrual is reached.These limits of 48 hours each year and a maximum accrual of 80 hours for each employee may be higher if an employer agrees, but not lower. Do unused ESST hours carry over from year to year? Yes,employers must carry over each employee's accrued and unused ESST hours to the following year unless the employer chooses to front load ESST hours in accordance with the options provided in the ESST law listed below.Total accruals including carryover amounts may be capped at 80 hours of ESST. Are ESST hours restored if an employee returns to work for a former employer? An employee who returns to work for the same employer within 180 days of separation is entitled to the ESST hours accrued before leaving the employer. Do sick and safe time hours accrue on overtime hours worked? ESST hours accrue on all hours worked, including overtime hours, unless the employee is exempt from earning overtime compensation under exemptions for professional, administrative and executive employees. There are several attachments to this case. Timeframe: Funding Source: Not applicable at this time. Responsible Party(ies): Colleen Lasher, Administrative Services Director Diana Lund, Finance Director Brian Hagen, City Administrator Outcome: To direct staff to revise the current sick leave policy, specific to the 48 hours of sick time not included in the 96 hours of sick leave accrued per year. Or,to leave the current policy as is. Attachments LMC Memo Dept. of Labor Fact Sheet