Minutes - Council Work Session - 10/24/2023

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Building Official Szykulski reviewed the numbers and the calculations that show that the cost did not go down. He stated that when the valuation goes up and the permit fee goes up, then the percentage of the surcharge that is paid to the State also goes up. City Administrator Hagen explained that in 2023 the permits were 3.5% of the value; however, in 2024 the permits will be 3.19% of the value. Councilmember Riley stated that the City needs to cover their costs; however, he asked if they are adding too much to these fees. Finance Director Lund shared that she has to submit a report every year in regard to building permit fees that shows the revenue that comes in versus the expenditure. She added that there is also an inspection budget; however, this does not include any overhead related to building, vehicles, the computer system or any other Staff time that is involved with these permits. Councilmember Musgrove asked why there was no increase for maps and if there should be an increase. Administrative Services Director Lasher stated that the City Clerk Schmidt oversees this and has done a lot of the leg work on putting these rates and fees together. She noted that if City Clerk Schmidt did not propose a change,then it was still looked at and does not warrant a change in cost. Councilmember Musgrove asked about the increase in meters being cost plus 5%. City Engineer/Public Works Director Westby explained that the 5% is for the administrative time spent for these meters. Councilmember Musgrove asked if this fee was where it should be and not charging too much or too little. City Engineer/Public Works Director Westby stated that this is an average charge. Councilmember Woestehoff asked whether the bituminous charge of$38 a square yard is within market rates and asked if this is charged frequently. City Engineer/Public Works Director Westby stated that he is not sure how they arrived at this number. Parks and Assistant Public Works Director Riverblood explained that this comes into play if a contractor damages a piece of roadway as part of underground utility work and did not properly patch it. He stated that the street supervisor looked at these numbers and thought they were fair to charge. Councilmember Woestehoff noted that all of the tobacco charges are listed on the schedule. He asked if the goal in 2024 is to look at the cannabis licenses fees to add these to the schedule or if this will wait until the moratorium is lifted. City Council Work Session/ October 24, 2023 Page 4 of 9