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responsible for reporting the situation to the appropriate supervisor in accordance with the <br /> City's anti-harassment policy and paragraph (c) of this policy. <br /> a) If possible,politely but firmly tell the person who is behaving inappropriately that you <br /> are uncomfortable with or offended by the behavior and ask them to stop. <br /> b) Write a memorandum for personal reference that describes the inappropriate behavior, <br /> the date the inappropriate behavior occurred, how it made you feel, what you did, how the <br /> offending party responded, and the names and titles of any witnesses. <br /> c) Report the conduct to your supervisor or department head or the employee's supervisor <br /> or department head. If the individual allegedly engaging in behavior is an elected official, <br /> report the conduct to the City's Human Resources Manager, City Administrator, the Mayor, <br /> or a member of the City Council, as appropriate. <br /> d) The complaining party should be prepared to provide the following information: <br /> 1. The complainant's name, department and position title. <br /> 2. The name, department, and position title of the offending party, if known. <br /> 3. The specific facts of the alleged inappropriate behavior, how long it has <br /> allegedly gone on, and any alleged employment action (demotion, failure to <br /> promote, dismissal, refusal to hire, transfer, etc.) that was supposedly taken <br /> against the employee who is filing the complaint. <br /> 4. Names of witnesses, if any, to the alleged harassment. <br /> 5. Whether the complainant has previously reported the alleged misconduct and, if <br /> so, to whom. <br /> 5) Investigation of Complaints of Inappropriate Conduct <br /> All supervisors and Department Heads receiving complaints of behavior prohibited by this <br /> policy shall report them to the Human Resources Manager. If the complaint involves <br /> alleged conduct by the Human Resources Manager, the supervisor or Department Head <br /> shall instead report the complaint to the City Administrator. <br /> The Human Resources Manager, the City Administrator, or a designee of the City <br /> Administrator, shall investigate complaints of inappropriate workplace conduct prohibited <br /> by this policy. <br /> 6) Consequences of Engaging in Inappropriate Workplace Conduct <br /> Employees who are found to have engaged in conduct prohibited by this policy or to have <br /> intentionally filed a false claim of such conduct may be subject to disciplinary action, up to <br /> and including immediate termination, subject to the provisions of the Personnel Policy, <br /> applicable policies of the Police and Fire Departments, applicable collective bargaining <br /> agreements or other contracts, and applicable law. <br /> Supervisors are required to deal swiftly and appropriately with employees who treat others <br /> disrespectfully. Any supervisor who condones or allows subordinates to engage in conduct <br /> prohibited by this policy or fails or refuses to respond appropriately to complaints of <br /> 391Page <br />