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SECTION 11 USE OF CITY PROPERTY <br /> All staff members are responsible for the safekeeping and proper care of all property used by them <br /> and belonging to the City. Property shall only be used for official purposes and in the capacity for <br /> which it was designed. <br /> City employees shall have no expectation of privacy in any property or equipment of the City, <br /> including,but not limited to, offices, cubicles, desks, files, vehicles, filing cabinets, voice mail, text <br /> messages on City paid cellular telephones, PDAs, computers, laptops, mass storage devices, e- <br /> mails, electronic media or devices of any kind, or any other type of equipment, property, or space <br /> provided by the City. Except when accessed by the Police Department for law enforcement <br /> purposes, any such property or equipment may be accessed by the City at any time, for any <br /> purpose, with or without notice to the employee, and with or without reasonable suspicion. <br /> 11.1 Public Information <br /> All staff members shall become familiar with- and must comply with- all applicable laws dealing <br /> with public and non-public information. Misuse and improper disclosure of public or non-public <br /> information is prohibited and may result in discipline,up to and including immediate termination. <br /> 11.2 Telephone Use <br /> The proper use of telephone communication is required. Always answer the telephone with a <br /> pleasant voice and respond politely to the caller. Personal telephone calls must be brief. Frequent <br /> use of the telephone for other than City business is not permitted and may result in discipline, up to <br /> and including immediate termination. <br /> 11.3 Information Technology Policy <br /> Purpose <br /> The purpose of the city of Ramsey IT Policy is to set standards to protect the City's IT systems <br /> from business interruption,unauthorized or inappropriate access,and to maintain appropriate <br /> security. The policy is to be adhered to by all users (full-time,part-time, and temporary <br /> employees,vendors, consultants,volunteers,interns, and others)who have access to or use the <br /> city of Ramsey IT systems both on and off City property. IT systems include,but are not <br /> limited to, computers,e-mail,Internet access,printers,phones,mobile devices and various <br /> software, etc. . <br /> Violations <br /> Violations of this policy will be addressed consistent with the City's Personnel Policy or union <br /> contract and may include disciplinary action,up to and including immediate termination. <br /> Exceptions <br /> Exceptions to the following policy must be reviewed on a case by case basis by the Department <br /> Head and approved by the City Administrator. <br /> 63 Page <br />