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the City's IT systems and resources. All users must be authorized to use City IT systems by <br /> their Department Head, supervisor, or IT. <br /> Auditing <br /> The city of Ramsey reserves the right to monitor and audit use of its IT systems at any time <br /> without the user's consent. An audit may result in the removal of hardware and/or software <br /> not compliant with this policy, revocation of permission to use the City's IT systems, <br /> employee discipline, up to and including immediate termination, and/or criminal charges, <br /> depending on the nature of the violation. <br /> Reporting <br /> Users should notify their immediate supervisor, the IT Manager, Human Resources, or the <br /> City Administrator upon learning of violations of this policy. <br /> Expectation of Privacy <br /> As discussed above, all City owned equipment and Information Technology Systems, <br /> including e-mail, are City property and subject to inspection by the City at any time, without <br /> notice, and for any reason or no reason at all. Users should have no expectation of privacy. <br /> In addition, the City is subject to the Minnesota Government Data Practices Act and other <br /> laws governing the collection, storage, use, and disclosure of data. All files and documents, <br /> including personal messages and internet logs, created, received, collected, or generated by <br /> City employees or using the City's Information Technology Systems are subject to those <br /> laws and may be disclosed in certain circumstances without the permission of the employee <br /> or user. <br /> Violation of Policy <br /> Violations of this policy will be addressed consistent with the City's Personnel Policy or <br /> union contract and may include discipline up to and including immediate termination., <br /> revocation of permission to use the City's IT systems, and/or criminal charges, <br /> depending on the nature of the violation. <br /> Hardware and Software Acquisition <br /> The IT Manager must approve all hardware and software prior to acquisition to ensure <br /> consistency with the design and architecture of the City's IT network. Users are prohibited <br /> from installing, downloading, or acquiring hardware and software, including product <br /> demonstrations, without prior approval from the IT Manager. Software applications not <br /> required for official City business are strictly prohibited. <br /> Installation, Downloads, and Configuration <br /> No user will be allowed to manipulate hardware and software standard configurations. The <br /> IT Manager must be contacted for hardware and software support. No user should change <br /> the computer setup or configuration files. Customizing a computer should be limited to <br /> items including City-owned software such as wallpaper, screen savers, icons, toolbars and <br /> colors. Users are prohibited from downloading, or installing any software including <br /> 651Page <br />