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• Individuals must not use Cit -owned or operated equip ent to post to person <br /> sites <br /> including social networkin 7 sines except cluring break times or before/after work. <br /> -----CI*ty resources working time or official city positions caiuiot be used for personal profit or <br /> business interests, or to participate in personal Political activity. Some exam'Ples: a buildiiz <br /> inspector could not use the city's logo,_email, or working time to promote his/her side <br /> business as a plumber, a Parks employee should not access a Park after hours even though <br /> they may have a key; a clerk, while working at City Hall,should not campaign for a friend <br /> who is running for City Council. <br /> • Personal social media account name or email names should not be tied to the city (e.g., <br /> (city name)Cop). <br /> Section Media Requests <br /> All city employees have a res onsibilit to help..communicate accurate and timely information to <br /> the_Public in a professional mariner. Requests for private data or information outside of the scope <br /> of an individual's 'ob duties should be routed to the...appropriate department or to the data practices <br /> authoi•it r <br /> Any employee who identifies a mistake in reporting should bring the error to the,city administrator <br /> or other appropriate_staff. Regardless of whether the communication is in the emploYee's official <br /> city role or in a personal capacity, employees must comply with all laws related to trademark <br /> copyright, software-use, etc. <br /> Except for routine events and basic information readily.available to the public, all requests for <br /> interviews or information from the media are to be routed tluough the city administrator. No city <br /> employee is authorized to speak on behalf of the cit without iior authorization from the city <br /> administrator or his/her designee. Media requests include anything_intended to be Published or <br /> viewable to others in some form such as television, radio, newspapers, newsletters, social media <br /> postings, and websites. when responding to media requests, employees should follow these steps: <br /> 1. If the request is for routine or public information such as a meetin time or a endaprovide <br /> the information and notify the city administrator of the request. <br /> If the request is regarding information about city Personnel, potential litigation, controversial <br /> issues, an opinion on a city matter, of if an employee is unsure if the request is a"routine" <br /> question, forward the request to the city administrator. An appropriate response would be, <br /> "I'm sorry, I don't have the full information i~e alb •ding that issue. Let me tale some basic <br /> information and submit your request to the gppropriate erson who will get back to you as <br /> soon as theyht.Ashe can." Then ask the media representative's name.,questions, deadline, and <br /> contact information. <br /> All news releases concerning city persomiel will be thelesponslblllty of the city administrator. <br /> When/if the city-ad ini strator authorizes a staff person to cominuil sate on behalf of the_city in <br /> interviews publications, mews releases on social media sites and related communications <br /> employees must: <br /> • Identif themselves as represent' the cit Account names on social media sites must be <br /> clearly connected to thecity and approved by the city administrator. <br /> 61 P a(ye <br />